| Worksheet ID: |
2355 |
| Record Location: |
Ellington Agricultural Center
Bruer Building, Data Center North |
| File Arrangement: |
By Forest |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1900 - current |
| Annual Accumulation: |
1 cu. ft.
2.5G for electronic |
| Current Volume: |
300 cu. ft. including maps
75G for electronic |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
200 |
| Past Year: |
2400 |
| 2 - 5 Years: |
6000 |
| Over 5 Years:
|
10000 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
US Fish and Wildlife Service
US Forest Service
Timber Buyers
Landowners
Educational Institutions |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Ellington Agricultural Center
Bruer Building |
| Essential Record Media Type: |
Paper |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
160 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
be1019221wb001 – Forestry Shared Drive (O: J: N:); Green Tree |
| IT-ABC Number: |
none; none |
| Hardware Description: |
HP ProLiant DL380;
Green Tree is a .NET application which includes web and database server.
|
| Software Description: |
Windows 2012;
Green Tree was developed in-house with a SQL Server 2012 backend. |
| System Location: |
Ellington Agricultural Center, Porter Building;
Green Tree Shared SQL Server and Webserver Environment, maintained by STS. |
| Backup Procedures: |
: Backup is conducted every day, differential backups are sent to a USB drive in the Holeman Bldg. and a USB drive in the Bruer Bldg. for daily backups. Differential backups are sent daily to the State’s Isilon NAS commsmb.nas01.tn.gov, which has last 30 day of Full Backups;
Green Tree Daily data backup with weekly image tape backup by STS. |
| Disaster Recovery: |
A previous days Full Backup would be pulled from one of the USB Drives. Up to 30 days of data would be pulled from the State’s Isilon NAS. Anything older than 30 days would have to be requested to STS to pull from the State’s isilon NAS;
Green Tree STS network recovery policy & procedures. Non-critical recovery time. RPO: 24 hours. |
| Data Migration Description: |
Agriculture IT maintains and migrates data according to the system updates, upgrades and replacements. Full procedures are available with the IT Section;
Green Tree Data is stored in a Shared-SQL Server Database named ( Forestry ). Data will be migrated to newer platforms as directed by STS. |
| Metadata Description: |
Content, Subject, Date Created, Format and Content Size |
