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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11272
Database ID: 2352
Record Series Title: Office of the Solicitor General Files
Record Series Abstract: These records are those maintained by the Office of the Solicitor General and relating to any matter in which documents are, or may be, filed in any court. Such records include briefs, petitions, motions, memoranda, affidavits, and other substantive filings, and edited drafts thereof. Such records also include internal memoranda, routing forms, and correspondence, including emails, relating to the substance or process of the matter. These records are also those maintained by the Office of the Solicitor General and relating to a request for an Attorney General opinion or client advice. Such records include opinion requests, routing forms, internal memoranda, and correspondence, including emails, relating to the substance or process of the opinion request. These records do not include Attorney General opinions that have been finalized and issued. These records may contain confidential information
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: These records are cut off when a matter is dismissed, fully adjudicated and no longer subject to any appeal, terminated, or otherwise resolved, or when an Attorney General opinion has been issued or otherwise resolved. Matters including final orders that provide for active oversight or further activity such as reporting requirements shall not be cut off until such oversight or activity is concluded.
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy, and usability. Records in paper format may be transferred to the State Records Center. Electronic records shall be kept in storage that is maintained or approved by the Attorney General’s Office. Retain 10 years and then destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2352
Record Location: Rachel Jackson Building, 320 6th Avenue North, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210
File Arrangement: Numeric
Media Format Generated: Both
Media Format Stored: Paper/Electronic
Date Range: 1980 to current
Annual Accumulation: 10 cubic feet; 6 gigabytes
Current Volume: 44 cubic feet; 22.8 gigabytes
Record Value: Fiscal, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 999
Past Year: 999
2 - 5 Years: 999
Over 5 Years: 999
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Other State and Federal Law Enforcement Agencies
Essential Record: Yes - Original
Essential Record Stored: Rachel Jackson Building, 320 6th Avenue North, Nashville 37243
Essential Record Media Type: Electronic
Confidential: Yes
Confidential Legal Citation: Tenn. Code s 10-7-504
Media Recommendation:
Media Recommendation Other:
Agency Retention: As long as active; records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy and usability. Records in paper format may be transferred to the State Records Center. Electronic records shall be kept in storage that is maintained or approved by the Attorney General's Office.
Agency Retention - Years Active: See above
Agency Retention - Years Inactive: 10 years
Records Center Retention Period: Up to 10 years
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: AG-VNX5200
IT-ABC Number: N/A
Hardware Description: EMC VNX5200 SAN and Cisco UCS servers
Software Description: Files are stored on the VNX5200 SAN/Cisco UCS and are accessed by users using Microsoft Windows 7 OPS on their Desktops and Laptops
System Location: The Production SAN is located at STS Data Center South
Backup Procedures: Using the EMC Avamar Backup and Recovery & EMC Data Domain Solution for file system backup and recovery
Disaster Recovery: Files are replicated to a second SAN, the EMC VNX5300 at STS Data Center North
Data Migration Description: All data will be migrated or restored using our EMC Avamar solution
Metadata Description: File name, type, date and time
Contact Information
Contact Name: Christine Stoll-Bellavia
Job Title: Records Officer
Address 1: Rachel Jackson Building
Address 2: 320 6th Avenue North
City: Nashville
Zip: 37243
Phone: 6155327403
Email: christine.stoll-bellavia@ag.tn.gov
Agency: Attorney General's Office
Agency Head: Attorney General, Herbert H. Slatery III
Director: Jay Dickerson
Allotment Code: 303.01
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-22-2018 No recommended changes.
Tennessee State Libary and Archives: 03-26-2018 No recommended changes.
Comptroller Audit Review: 2018-03-22 We have reviewed RDA 11272 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 04-03-2018 Thank you
RMD Director Recomendations: 04-06-2018 RDA 11272 is a request to create an RDA. The retention period will be ten years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11272.
Signed Form Received: 2018-04-05
PRC Meeting Date: 04-25-2018
PRC Comments: PRC approves RDA 11272.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2352 11272 2018-04-25 Approved