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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11263
Database ID: 2348
Record Series Title: Tennessee Employee Charitable Campaign (TECC) Application
Record Series Abstract: This application is to certify eligibility of an organization wanting to participate in TECC. This application confirms their non-profit and tax exempt status.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: These records are stored and maintained by DOHR Employee Relations division on the 1st floor of the James K. Polk Bldg. in the storage room in filing cabinets. Record series will be kept for 5 years and destroyed via state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2346
Record Location: 312 Rosa L. Parks Blvd., TN Tower-16th Floor; Employee Relations (ER) Office, Nashville, TN 37243
File Arrangement: By year
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2014-current
Annual Accumulation: 2 cf.
Current Volume: 8 cf
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 25
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 505 Deaderick Street Nashville, TN 37243 1st floor James K. Polk bldg. Employee Relations storage room.
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 5
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Steve Brown
Job Title: HR Program Director Quality Assurance and Records Management
Address 1: 505 Deaderick Street
Address 2:
City: Nashville
Zip: 37243
Phone: 615-741-0668
Email: steve.brown@tn.gov
Agency: Dept. of Human Resources
Agency Head: Rebecca Hunter
Director: Lesley Tate Farmer
Allotment Code: 319
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-01-2018 No recommended changes.
Tennessee State Libary and Archives: 03-01-2018 No recommended changes.
Comptroller Audit Review: 2018-03-07 We have reviewed RDA 11263 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-24-2018 No additional comments.
RMD Director Recomendations: 09-25-2018 RDA 11263 is a request to create an RDA. The retention period will be five years and destroy. The format will be Paper. Recommend approval of request to create RDA 11263.
Signed Form Received: 2018-09-24
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 11263.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2348 11263 2018-10-30 Approved