| Worksheet ID: |
2344 |
| Record Location: |
Immunization Program - 3rd Floor, Andrew Johnson Tower, 710 James Robertson Pkwy, Nashville
Network Shared Drive: Central Office (AG03SDCWF00533\DC\Data)H:\CEDS\Imm\TennIIS Patient Record Management\Opt out Process\Completed Opt Out Forms |
| File Arrangement: |
Tracking by last name, first name- alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
1996 to current |
| Annual Accumulation: |
120mb |
| Current Volume: |
10GB |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
0 |
| Past Year: |
24 |
| 2 - 5 Years: |
48 |
| Over 5 Years:
|
144 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
N/A |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
CEDEP/IMMUNIZATION maintains; after retention period, Network Shared H:Drive is purged and records destroyed. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
T.C.A. 63-2-101 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
T.C.A 63-2-101 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Network H Drive: (AG03SDCWF00533) |
| IT-ABC Number: |
AG03SDCWF00533 |
| Hardware Description: |
VMware Virtual Server |
| Software Description: |
Windows 2012 R2 Server |
| System Location: |
STS DATA CENTER SOUTH, SMYRNA, TN |
| Backup Procedures: |
Standard file level backup services are provided with "EMC Avamar Backup". Backup is run nightly on all STS managed servers. Nightly backup consist of incremental backup to disk storage and is replicated to the alternate STS site. |
| Disaster Recovery: |
In the event of data loss at a facility data will be recovered by the State IT Department (STS)or the replicated storage at the alternate facility. |
| Data Migration Description: |
Electronic records are located on the Network Shared Drive which is managed by the State ID Department (STS). If necessary, STS would oversee the transfer of electronic Program records from the Network Shared Drive to the new designated secure network location |
| Metadata Description: |
Filing is organized alphabetically by last and first names. |
