| Worksheet ID: |
2342 |
| Record Location: |
310 Great Circle Road and STS mainframe Data Center in Edison and BEARS |
| File Arrangement: |
Alpha/numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2004 - current |
| Annual Accumulation: |
1 megabyte |
| Current Volume: |
1 cu. ft75 megabyte |
| Record Value: |
Administrative, Fiscal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
100 |
| Past Year: |
1000 |
| 2 - 5 Years: |
250 |
| Over 5 Years:
|
100 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10 |
| Agency Retention - Years Active: |
5 |
| Agency Retention - Years Inactive: |
5 |
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
45 CFR §155.1210
42 CFR 431.17
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Edison: BEARS Budget System |
| IT-ABC Number: |
|
| Hardware Description: |
mainframe hardware maintained by STS and F & A |
| Software Description: |
Edison and BEARS |
| System Location: |
Edison, maintained by the STS Team.
BEARS within the State of Tennessee Finance and Administration system and maintained by F and A |
| Backup Procedures: |
State's Edison system backup procedures are followed by Strategic Technology Solutions (STS). |
| Disaster Recovery: |
Required Recovery procedures are put in place and followed by Strategic Technology Solutions(STS). Disaster Recovery plans shall be reviewed annually by Strategic Technology Solutions |
| Data Migration Description: |
The State's Edison system data migrations procedures are put in developed and put in place by the STS Edison team at their data center. |
| Metadata Description: |
File Name, Date Created, File Type, & Date Modified
|
