| Worksheet ID: |
2341 |
| Record Location: |
All records kept in Edison. Paper records kept at 310 Great Circle Road 4 floor East in the following. Current Contracts and Grants in Room 427-4 East. Contracts and Grants that have ended in Room 407-4 east |
| File Arrangement: |
alpha/numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2007 - current |
| Annual Accumulation: |
35 cubic ft, 2.91 GB |
| Current Volume: |
155 cubic ft, 19 GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
15 |
| Past Year: |
5 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
5 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
May be shared with any corresponding Federal Agencies.
Contracts and Grants are public information and are available to General Public.
They are posted on internet. |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Electronic Records stored in Edison.
Paper records stored at 310 Great Circle Road.
Current records in room 412-4 east
Contracts and Grants that have ended in room 407-4 east |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
|
| Media Recommendation Other: |
|
| Agency Retention: |
10 years |
| Agency Retention - Years Active: |
5 years |
| Agency Retention - Years Inactive: |
5 years |
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
45 CFR §155.1210
42 CFR 431.17 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Edison is the official system depository of Grants and Contracts |
| IT-ABC Number: |
|
| Hardware Description: |
Stored and accessed on the State's Edison System. The hardware is maintained by the STS/Edison team.
|
| Software Description: |
Stored and accessed on the State's Edison System. The software is maintained by the Office of Strategic Technology Solutions (STS). Agency uses File Types and Formats that are considered High Confidence by STS.
|
| System Location: |
Stored on the State's Edison System which is maintained by STS/Edison team at their data center |
| Backup Procedures: |
Backup procedures are maintained by STS/Edison Team. Backup procedures shall be reviewed and tested annually by STS/Edison Team |
| Disaster Recovery: |
Stored on the State's Edison System. The disaster Recovery Plan is created and executed by the STS/Edison team. Disaster Recovery plans shall be reviewed annually. |
| Data Migration Description: |
Stored on the State's Edison System.
The data migration plan is executed by the STS/Edison team |
| Metadata Description: |
File Name, Date Created, File Type, & Date Modified |
