| Worksheet ID: |
2338 |
| Record Location: |
310 Great Circle Road 4th floor east in the fiscal file. Cds of Lockbox deposit are stored in employees workstation. Electronic files are located in Edison (located on STS server) and Maximus systems (located on a mainframe at STS) |
| File Arrangement: |
alpha/numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2013-current: |
| Annual Accumulation: |
2 gigabytes |
| Current Volume: |
1 Cu Ft
3 gigabytes |
| Record Value: |
Fiscal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
50 |
| Past Year: |
10 |
| 2 - 5 Years: |
25 |
| Over 5 Years:
|
25 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
|
| Media Recommendation Other: |
|
| Agency Retention: |
10 YEARS |
| Agency Retention - Years Active: |
5 |
| Agency Retention - Years Inactive: |
5 |
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
45 CFR §155.1210
42 CFR 431.17 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Edison/PeopleSoft and Maximus |
| IT-ABC Number: |
|
| Hardware Description: |
Edison/PeopleSoft and Financial Change Request system is a Maximus system. Both maintained on STS hardware |
| Software Description: |
Edison/PeopleSoft and Maximus-Maximus is written specifically for TennCare |
| System Location: |
Edison located on STS server: Maximus located on STS mainframe |
| Backup Procedures: |
Edison backup procedures under the purview of STS: Maximus backup procedures under purview of STS |
| Disaster Recovery: |
STS for Edison and Maximus- located on a mainframe at STS |
| Data Migration Description: |
STS is responsible for data migration for both Edison and Maximus |
| Metadata Description: |
Metadata description for Edison and Maximus under the purview of STS in house |
