| Worksheet ID: |
2329 |
| Record Location: |
440 HOGAN RD NASHVILLE TN RM 216 |
| File Arrangement: |
Alpha/Numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2012-CURRENT |
| Annual Accumulation: |
.25 CU FT .25 GB |
| Current Volume: |
.50 CU FT .50 GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
1 |
| Past Year: |
12 |
| 2 - 5 Years: |
24 |
| Over 5 Years:
|
80 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
|
| Media Recommendation Other: |
|
| Agency Retention: |
|
| Agency Retention - Years Active: |
5 YEARS |
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
BH01WF53 |
| IT-ABC Number: |
|
| Hardware Description: |
VMWare environment at TWRA Data Center |
| Software Description: |
Windows Server 2008, VMWare Virtual Server |
| System Location: |
TWRA Data Center, Region 5 Ground Floor |
| Backup Procedures: |
Daily hourly snapshots with weekly images sent off site |
| Disaster Recovery: |
Redundant system located at secondary TWRA Data Center. Backup data/images are loaded onto redundant system. Systems tested quarterly. Offsite retrieval of data/images if necessary. |
| Data Migration Description: |
Data migration is handled according to system updates, upgrades and replacement recommendations. |
| Metadata Description: |
Various data being kept according to RDA’s. Files which are mostly PDF’s, are indexed by date and name of person who created. |
