| Worksheet ID: |
2321 |
| Record Location: |
500 Deaderick Street, Andrew Jackson Building |
| File Arrangement: |
Alpha-Numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
1995-Current |
| Annual Accumulation: |
3.84 TB |
| Current Volume: |
1.6 TB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
0 |
| Past Year: |
10000 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Internal Revenue Service |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Agency servers, STS South Data Center and IBM Colorado location |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 67-5-402 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Permanently |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
None |
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
RITS/TR3 |
| IT-ABC Number: |
DG01C (1996) & DG362 |
| Hardware Description: |
RITS runs on an IBM mainframe computer and an Intel x86 platform. |
| Software Description: |
RITS is a legacy mainframe system that is used by the Department of Revenue to record and support the filing of tax returns, revenue collection, and the enforcement of tax payments. This system is written in the following languages: COBOL, Easytrieve, CICS. Transactions are input online during the day and are processed each night. TR3 is a COTS (Commercial Off The Shelf) software package that has been configured to be used by the Tennessee Dept of Revenue to record and support the filing of tax returns, revenue collection, and the enforcement of tax payments. this software is written and supported in VB. Net coding language and highly configurable by utilizing the built in internal configuration utilities. |
| System Location: |
IBM in Boulder, Colorado and STS South Data Center. |
| Backup Procedures: |
RITS data is backed up nightly before batch processing begins. TR3 data is backed up nightly after batch processing. Transaction log backups occur every 1 hour, 24/7. |
| Disaster Recovery: |
Bi-annual Disaster Recovery tests are completed that test for recovery should the system go down, and that includes division testing as well (TPS, VS, etc.). And STS North Data Center is the current disaster recovery site. |
| Data Migration Description: |
N/A. Data is housed on SQL Server Database tables. It contains tax account information, taxpayer demographics, collection and payment data, and correspondence to the taxpayer. |
| Metadata Description: |
|
