| Worksheet ID: |
2312 |
| Record Location: |
John Sevier Building, 500 Charlotte Avenue, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210. |
| File Arrangement: |
Numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2000 to current |
| Annual Accumulation: |
5 cu ft.
>1 gigabyte |
| Current Volume: |
14 cu ft.
9 gigabyte |
| Record Value: |
Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
1 |
| Past Year: |
12 |
| 2 - 5 Years: |
24 |
| Over 5 Years:
|
60 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Other State and Federal government entities. |
| Essential Record: |
Yes - Duplicate |
| Essential Record Stored: |
John Sevier Building, 500 Charlotte Avenue, Nashville, TN 37243; UBS Building, 315 Deaderick Street, Nashville, TN 37243; 100 West Martin Luther King Blvd., Suite 810, Chattanooga, TN 37402; 225 Martin Luther King Jr. Drive, Suite 470A, Jackson, TN 38301; First Floor Historic Post Office Bldg., 561 West Main Street, Knoxville, TN 37902; One Commerce Square, 40 South Main Street, Suite 1014, Memphis, TN 38103; Richards & Richards, 1741 Elm Hill Pike, Nashville, TN 37210. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
Tenn. Code Ann. § 10-7-504 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
As long as active; Records may be maintained in paper or electronic format so long as electronic content has been verified for completeness, accuracy and usability. Records in paper format may be transferred to the State Records Center. Electronic records shall be kept in storage that is maintained or approved by the Attorney General’s Office. |
| Agency Retention - Years Active: |
see above |
| Agency Retention - Years Inactive: |
5 years |
| Records Center Retention Period: |
up to 5 years |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
AG-VNX5200 |
| IT-ABC Number: |
N/A |
| Hardware Description: |
EMC VNX5200 SAN and Cisco UCS servers. |
| Software Description: |
Files are stored on the VNX5200 SAN/Cisco UCS and are access by users using Microsoft Windows 7 OPS on their Desktops and Laptops |
| System Location: |
The Production SAN is located at STS Data Center South |
| Backup Procedures: |
Using the EMC Avamar Backup and Recovery & EMC Data Domain Solution for file system backup and recovery. |
| Disaster Recovery: |
Files are replicated to a second SAN, the EMC VNX5300 at STS Data Center North. |
| Data Migration Description: |
All data will be migrated or restored using our EMC Avamar solution. |
| Metadata Description: |
File name, type, date and time |
