| Worksheet ID: |
2300 |
| Record Location: |
Central Storage Device - electronic or Davy Crockett Tower, 500 James Robertson Parkway, Nashville, TN. |
| File Arrangement: |
Alpha Numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
01/1900 - current |
| Annual Accumulation: |
40 cu ft, 50 GB |
| Current Volume: |
120 cu ft, 150 GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
12000 |
| Past Year: |
9000 |
| 2 - 5 Years: |
4500 |
| Over 5 Years:
|
4500 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Central Storage Device - electronic or Davy Crockett Tower, 500 James Robertson Parkway, Nashville, TN. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 10-7-504(a)(15)(A)(ii) and (a)(20)(A)(iii), (a)(20)(C) |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Record will be kept for 7 years after the complaint file is closed. |
| Agency Retention - Years Active: |
N/A |
| Agency Retention - Years Inactive: |
7 Years |
| Records Center Retention Period: |
N/A |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 10-7-504(a)(15)(A)(ii) and (a)(20)(A)(iii), (a)(20)(C) |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
CORE |
| IT-ABC Number: |
N/A |
| Hardware Description: |
Linux VM running RedHat 6.x |
| Software Description: |
FileNEt Capture Professional & MS SQL Version #2005 TIF IMAGE FORMATE FileNET Workplace, RBS, Iron Data Version: 2.6#tndci-2.6.2.158 (CORE)/CORE - Web application |
| System Location: |
FileNet- Iron Mountain, 6005 Dana Way, Antioch, TN 37013-3152/ CORE - South Data Center
|
| Backup Procedures: |
Every OIR managed server performs a nightly incremental backup to a disk storage device and is replicated to the other datacenter upon completion. Incremental backups are performed every night of the week and are retained for 30 days at each site. On the last Friday of the calendar month, a full backup is taken of every server and that full backup image is kept on disk for 60 days at both datacenters. The full backup image is also duplicated to tape for long term storage at Iron Mountain for 7 years. The standard backup window for both incremental and full server backups is between 6pm and 6am central time |
| Disaster Recovery: |
Servers must be back online and available within 48 hours. 24 hours is the maximum amount of data
that can be lost in the event of a declared disaster.
|
| Data Migration Description: |
Files previously located in Filenet have been migrated to the CORE system. Also, records are submitted electronically in the CORE system. |
| Metadata Description: |
Records are stored in a ORACLE database |
