| Worksheet ID: |
2278 |
| Record Location: |
511 Union Street, Suite 525
Nashville, TN 37219 and Richards and Richards, 1741 Elm Hill Pike, Nashville, TN 37210 |
| File Arrangement: |
Alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1993 - Current |
| Annual Accumulation: |
0 cubic feet / 6.5 gigabytes |
| Current Volume: |
540 cubic feet / 65 gigabytes |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
5 |
| Past Year: |
3 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Board of Law Examiners in other states with appropriate release form from the applicant, we will provide a copy of the file to the bar admissions of another state where the applicant is making application for admission. We also release records upon request to disciplinary authorities such as the Board of Professional Responsibility who are investigating a complaint. |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Richards and Richards
1741 Elm Hill Pike
Nashville, TN 37210 |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
Tenn. Sup. Ct. R. 7, Sec. 12.11 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10 Years |
| Agency Retention - Years Active: |
2 years |
| Agency Retention - Years Inactive: |
8 years |
| Records Center Retention Period: |
for paper records generated before 2013 until the 10 year retention period has expired. |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Synergy |
| IT-ABC Number: |
|
| Hardware Description: |
Cloud based application hosted on Windows and Microsoft SQL Servers |
| Software Description: |
Cloud based application hosted on Windows and Microsoft SQL Servers |
| System Location: |
Box Lake Networks in Winchester, KY |
| Backup Procedures: |
Vendor backup procedures guarantees on file as part of contract. |
| Disaster Recovery: |
Vendor disaster recovery guarantees on file as part of contract. |
| Data Migration Description: |
Procedures outlined in contract for updating software or for end of contract migration to new vendor. |
| Metadata Description: |
Case Number, First Name, Last Name, Contact, City, Date |
