| Worksheet ID: |
2276 |
| Record Location: |
Department of Commerce and Insurance, Davy Crockett Bldg. 5th & 8th Floor, 500 James Robertson Pkwy., 8th Floor,
Nashville, TN. 37243 |
| File Arrangement: |
Alpha Numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1970 to current |
| Annual Accumulation: |
40 cu ft, 2 GB |
| Current Volume: |
145 cu ft, 10 GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
40 |
| Past Year: |
20 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
3 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Department of Commerce and Insurance, Davy Crockett Bldg. 5th & 8th Floor, 500 James Robertson Pkwy., 8th Floor,
Nashville, TN. 37243
or
Richards & Richards |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 23-3-105 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Maintain original in Agency for 2 years and then send legal case file to State Approved Record Center for 8 years, then destroy by State approved methods. Electronic records are maintained in agency for the full 10 year retention and then destroyed according to state approved methods. |
| Agency Retention - Years Active: |
N/A |
| Agency Retention - Years Inactive: |
2 years |
| Records Center Retention Period: |
8 years |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Network shared volume - ag03sdcwf00507 |
| IT-ABC Number: |
N/A |
| Hardware Description: |
The records are stored on a network shared volume running on a Windows 2012 Server R2 WM. Files are accessed using a Windows 9 desktop or laptop. |
| Software Description: |
The records are accessed on a network shared volume running on a Windows 2012 Server R2 WM. Files are accessed using a Windows 9 desktop or laptop. |
| System Location: |
The network file share is located in the South Data Center (SDA). |
| Backup Procedures: |
Oracle NAS - Daily incremental tape backups - Weekly Full-Backup - done once a week - Monthly-Backup - once completed tape is sent to offsite storage |
| Disaster Recovery: |
Oracle NAS Storage - Restore from Incremental-Backup - Restore from Weekly Full-Backup - Restore from Monthly Full-Backup |
| Data Migration Description: |
These records are scanned from a copier-scanner |
| Metadata Description: |
Name, file number, date created. |
