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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11223
Database ID: 2259
Record Series Title: Operating and Maintenance Manuals
Record Series Abstract: Provides Operating and Maintenance Guidelines for Buildings and Equipment. (Note: RDA 000106_007 is Retiring into this RDA to provide a Newer RDA Number)
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: After Building and/or Equipment is Sold, Demolished or Removed from Service.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: These Records are maintained in the Facility until the Building or Equipment is Sold, Demolished or Removed from Service, then Destroyed.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2260
Record Location: All State Owned Buildings
File Arrangement: Numerical
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1995 to Current
Annual Accumulation: Paper: 6.7 cu.ft.
Current Volume: Paper: 147.5 cu.ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 20
Past Year: 15
2 - 5 Years: 10
Over 5 Years: 10
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: All State Owned Buildings
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention:
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires:
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Kurtis Herron
Job Title: STREAM-Records Coordinator
Address 1: 312 Rosa L. Parks Avenue, 3rd Floor
Address 2: William R. Snodgrass, TN Tower
City: Nashville
Zip: 37243
Phone: 615-253-6383
Email: Kurtis.Herron@tn.gov
Agency: Dept. of General Services/Purchasing
Agency Head: Robert E. Oglesby, Commissioner
Director: Ted Hayden
Allotment Code: 32107
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-29-2017 No recommended changes.
Tennessee State Libary and Archives: 06-29-2017 No recommended changes.
Comptroller Audit Review: 2017-07-03 We have reviewed RDA 11223 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 07-06-2017 Agency concurs with no recommended changes. Thank you
RMD Director Recomendations: 07-17-2017 RDA 11223 is a request for a new RDA. RDA 11223 is updating and replacing RDA 000106_07. The retention period will be five years and the format will be paper. Recommend approval of request to create RDA 11223.
Signed Form Received: 2017-07-13
PRC Meeting Date: 09-07-2017
PRC Comments: PRC approves RDA 11223.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2259 11223 2017-09-07 Approved