| Worksheet ID: |
2246 |
| Record Location: |
TennCare and State Contractor Ascend/Maximus |
| File Arrangement: |
Alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2005-current |
| Annual Accumulation: |
1 paper cubic feet
1 electronic gigabyte |
| Current Volume: |
12 paper cubic feet
Approx. 12 electronic gigabyte |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
75 |
| Past Year: |
50 |
| 2 - 5 Years: |
25 |
| Over 5 Years:
|
10 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Centers for Medicare and Medicaid Services
7500 Security Boulevard
Baltimore, MD 21244
7500 Security Boulevard
Baltimore, MD 21244
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
Yes |
| Confidential Legal Citation: |
45 CFR Parts 160 & 164 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Ascend/Maximus PASRR database, TennCare T-MED database, TennCare OCCP database |
| IT-ABC Number: |
N/A |
| Hardware Description: |
Server Windows 2012 R2 |
| Software Description: |
Microsoft Office Applications |
| System Location: |
State of Tennessee Data Center Capitol Complex Services Center CCSC, 901 5th Avenue North, Nashville, TN 37243 |
| Backup Procedures: |
Application Across Data Centers Complete Weekly File Backups |
| Disaster Recovery: |
3 months on site - 7 years Stone Mountain |
| Data Migration Description: |
Data is stored as a combination of PDF and/or Microsoft Word and Excel files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through standard windows file restore processes or by standard ETC Processes, or files can be copied or moved by an individual user through normal Windows features. |
| Metadata Description: |
Standard metadata is captured when uploaded to the file server and is dependent on the file type (pdf, text, etc.) |
