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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11217
Database ID: 2243
Record Series Title: Exemption files relating to The Tennessee Residential Lending, Brokerage and Servicing Act
Record Series Abstract: This record series covers exemption files for a bona fide nonprofit organization and its employees seeking an exemption from the licensing requirements of the Tennessee Residential Lending, Brokerage and Servicing Act. Exemption files may include new and renewal applications, documentation and correspondence from the Internal Revenue Service, Housing and Urban Development, and Secretary of State, and other documents generated in the course of the application process.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Calendar year in which the entity closes, fails to renew, or otherwise terminates, surrenders, or withdraws.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Files are cut off at the end of the calendar year in which the entity, closes, fails to renew, or otherwise terminates, surrenders, or withdraws application and maintained in agency for 5 years and then destroyed.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2245
Record Location: 312 Rosa L. Parks Avenue TN Tower, 26th Floor Nashville, TN 37243
File Arrangement: Alpha
Media Format Generated: Both
Media Format Stored: Paper/Electronic
Date Range: 2000-Current
Annual Accumulation: .10 cu ft / 15 MB
Current Volume: .5 cu ft / 15 MB
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: Yes
Confidential Legal Citation: T.C.A. § 45-13-201(d)(e); T.C.A. § 45-1-120(a)
Media Recommendation:
Media Recommendation Other:
Agency Retention: 5 Years
Agency Retention - Years Active: 5 Years
Agency Retention - Years Inactive: 0 Years
Records Center Retention Period: 0 Years
Final Disposition after Retention Expires: Destroy
Legal Citation: T.C.A. § 45-13-201(d)(e); T.C.A. § 45-1-120(a)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: AG0319006WF503
IT-ABC Number:
Hardware Description: Vmware, OIR Data Center File Server
Software Description: Adobe PDF
System Location: OIR Data Center North
Backup Procedures: Daily by OIR following OIR established policy and procedures
Disaster Recovery: Daily by OIR following OIR established policy and procedures
Data Migration Description: Migrate to Vmware or ECM
Metadata Description: Company name, Profession
Contact Information
Contact Name: Shanna Brake
Job Title: Records Officer
Address 1: 312 Rosa L. Parks Avenue
Address 2: TN Tower 26th Floor
City: Nashville
Zip: 37243
Phone: 615-741-0054
Email: shanna.brake@tn.gov
Agency: Dept. of Financial Institutions
Agency Head: GREG GONZALES
Director: TINA MILLER
Allotment Code: 33600
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-02-2017 No recommended changes.
Tennessee State Libary and Archives: 03-03-2017 No recommended changes.
Comptroller Audit Review: 2017-03-06 We have reviewed RDA 11217 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 03-07-2017 We concur with RMD, TSLA and State Audit.
RMD Director Recomendations: 03-08-2017 RDA 11217 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper/electronic. Recommend approval of request to create RDA 11217.
Signed Form Received: 2017-03-08
PRC Meeting Date: 03-28-2017
PRC Comments: PRC approves RDA 11217
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2243 11217 2017-03-28 Approved