| Worksheet ID: |
2238 |
| Record Location: |
3025 Lebanon Pike, Nashville TN |
| File Arrangement: |
Alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1989-current |
| Annual Accumulation: |
3 cubic ft; 8.9MB |
| Current Volume: |
150 cubic ft; 44.5 MB |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
100 |
| Past Year: |
75 |
| 2 - 5 Years: |
50 |
| Over 5 Years:
|
25 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 |
| Agency Retention - Years Active: |
5 |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TN Rules & Regulations 1110-7-.04 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Acadis |
| IT-ABC Number: |
|
| Hardware Description: |
2 windows virtual servers (production & portal). Also, a shared Oracle database environment. |
| Software Description: |
2 Windows 2008 R2 web server environment |
| System Location: |
South Data Center |
| Backup Procedures: |
• Daily Incremental Backups – Backups only data that has change since that last incremental backup
• Full Backup - every weekend
• Monthly-Backup – are run on the last Friday of each month and stored to tape. The tape is then transferred a secure offsite location where it will be stored for 7 years
|
| Disaster Recovery: |
DR services denied by agency. In case of a disaster the server/data will be restored using the following procedure.
• Restore from Incremental-Backup
• Restore from weekly Full-Backup
• Restore from monthly Full-Backup
|
| Data Migration Description: |
Records are submitted electronically in the Acadis system. |
| Metadata Description: |
The digitized data is saved as a pdf, jpg, png, gif of variable length as a digitized document. |
