| Worksheet ID: |
2480 |
| Record Location: |
214 2nd Avenue N., Suite 1, Nashville, TN, 37201, Storage Room |
| File Arrangement: |
Alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1999 - Current |
| Annual Accumulation: |
28.4 Megabytes
2.53 Cubic Feet |
| Current Volume: |
511.08 Megabytes
45.5 Cubic Feet |
| Record Value: |
Administrative |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
20 |
| Past Year: |
240 |
| 2 - 5 Years: |
480 |
| Over 5 Years:
|
1200 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
|
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
Tennessee Code Annotated Rule 33 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Permanent |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
TLAP-Mayan - TLAP Client Files |
| IT-ABC Number: |
N/A |
| Hardware Description: |
Virtual Server on HP Appliance / Ubuntu Server 18
|
| Software Description: |
Mayan EDMS |
| System Location: |
NSCB Datacenter - 401 7th Avenue North |
| Backup Procedures: |
IB55S01 - Employing Veeam Backup and Replication, data is backed up daily, with full backups running Friday. Incremental backups are processed Monday through Thursday. Data is stored on an EMC Data Domain storage appliance and replicated to a remote EMC Data Domain storage appliance nightly.
|
| Disaster Recovery: |
Sufficient hardware and virtual capacity exists in both locations in order to redeploy stored data and permit continuity of operations in accordance with our disaster recovery plan. |
| Data Migration Description: |
Data can be migrated between PostgreSQL database. |
| Metadata Description: |
Possible metadata could include: comments, revisions, versions, annotations, properties, author, embedded docs, macros, forms, active x controls, custom XML data, headers, footers, watermarks, hiddentext. |
