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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2084
Database ID: 2208
Record Series Title: APPROVED ENGINEERING REPORTS AND WASTEWATER SPECIFICATIONS
Record Series Abstract: ENGINEERING REPORTS AND SPECIFICATIONS FOR WASTEWATER TREATMENT PLANTS
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: THE FILES ARE TO BE CUT OFF AT THE END OF EACH PROFESSIONAL ENGINEER STAMPED APPROVAL WHICH STARTS THE CONSTRUCTION OF PROJECT
Total Retention: 30 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The files are to be cut off at the end of each professional engineer stamped approval, maintain in agency for 1 month, then convert to electric format. Destroy paper records upon verification of electronic document. Electric format of the record will be maintained in agency for 30 year, then destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2211
Record Location: 312 Rosa L. Parks. Blvd, 11th floor
File Arrangement: Numeric
Media Format Generated: Both
Media Format Stored: Electronic: Text
Date Range: 2012-present
Annual Accumulation: 17.5 cubic feet, 28.6 MB
Current Volume: 5 cubic feet, 636 MB
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 2
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Other
Media Recommendation Other: Electronic
Agency Retention: 30 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: Enterprise FileNet
IT-ABC Number:
Hardware Description: Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description: FileNet P8 5.2
System Location: Data Center South Primary—Data Center North Secondary
Backup Procedures: Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery: FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description: Real time replication
Metadata Description: Backup metadata is stored in a clustered Microsoft SQL Server 2012 shared environment
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 312 Rosa L. Parks
Address 2: 10th floor TN Tower
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: shonquita.m.parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Tisha Calabrese
Allotment Code: 327.34
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 02-09-2017 No recommended changes.
Tennessee State Libary and Archives: 02-09-2017 No recommended changes.
Comptroller Audit Review: 2017-02-13 We have reviewed RDA 2084 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 02-16-2017 Thank you
RMD Director Recomendations: 03-07-2017 RDA 2084 is a request to revise an RDA. The retention period will change from five years to thirty years and destroy. The format will change to electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2084.
Signed Form Received: 2017-03-07
PRC Meeting Date: 03-28-2017
PRC Comments: PRC approves RDA 2084.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
581 2084 2015-10-13 Approved
2082 2084 2016-02-25 Approved
2208 2084 2017-03-28 Approved
2476 2084 2019-05-22 Approved