| Worksheet ID: |
2203 |
| Record Location: |
State data centers |
| File Arrangement: |
Chronologically |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
2010 to Current |
| Annual Accumulation: |
40 GB |
| Current Volume: |
300 GB |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
1000 |
| Past Year: |
500 |
| 2 - 5 Years: |
200 |
| Over 5 Years:
|
100 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
5 |
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Applications |
| IT-ABC Number: |
|
| Hardware Description: |
Utilizing virtual machines at North and South STS data centers. |
| Software Description: |
Complex Apps
AEM |
| System Location: |
State data centers |
| Backup Procedures: |
State standard at both data centers, encrypted by enterprise software and at state standard offsite location. |
| Disaster Recovery: |
State standard at both data centers and using offsite storage facilities. |
| Data Migration Description: |
Full data migration plan is on file at STS and meets state and professional standards. |
| Metadata Description: |
Metadata is preserved on a per application basis not across enterprise. |
