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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11198
Database ID: 2190
Record Series Title: Math & Science Partnership Records
Record Series Abstract: Contains but not limited to Misc Articles; Assessment Instruments, APR (Annual Performance Reports); Surveys; Trimester Reports; Professional Development; Conference Materials
Record Series Active: No
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 7 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records will be maintained at State Records Center for a total of 7 years and destroyed by State approved method. Records must be retained 7 years because of federal audit guidelines. These record were inherited from another area, they just received them a couple of month ago, and they don’t feel they need them, but want to store them in case someone needs them later. So there is no reference frequency to add records are to be destroyed by state approved methods after 7 years.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2191
Record Location: Consolidated, Planning, & Monitoring 710 James Robertson Parkway Andrew Johnson Tower, 9th floor Nashville, TN 37243
File Arrangement: Other, Binders
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2007-2012
Annual Accumulation: 2 cubic feet
Current Volume: 2 cubic feet
Record Value: Administrative
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 0
Agency Retention - Years Active: 0
Agency Retention - Years Inactive: 0
Records Center Retention Period: 7 years
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Terri L Breece
Job Title: Director of Operations
Address 1: 710 James Robertson Parkway
Address 2: Andrew Johnson Tower, 10th Floor
City: Nashville
Zip: 37243
Phone: 615-770-1798
Email: Terri.Breece@tn.gov
Agency: Dept. of Education/Coordinated School Health
Agency Head: Dr. Candice McQueen
Director: Eve Carney
Allotment Code: 33103
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 01-19-2017 Please expand abstract and disposition. Please explain if record series are active or inactive. Please provide agency that records are shared with. Please provide federal audit guidelines.
Tennessee State Libary and Archives: 01-23-2017 TSLA concurs in RMD comments.
Comptroller Audit Review: 2017-01-20 Audit concurs with RMD comments.
Agency: 01-26-2017 All Comments have been addressed/updated. Agency has submitted information to RMD.
RMD Director Recomendations: 01-30-2017 RDA 11198 is a request for a new RDA. The records series is inactive and the agency will only keep the series until the end of the required Federal audit period of seven years. Final year of record creation was 2012. Recommend approval of request to create RDA 11198.
Signed Form Received: 2017-01-27
PRC Meeting Date: 03-28-2017
PRC Comments: PRC approves RDA 11198
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2190 11198 2017-03-28 Approved