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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1700
Database ID: 2179
Record Series Title: Tennessee Blue Book Biographical Approvals
Record Series Abstract: Records series is comprised of signed proofs or signed approval letters from legislators, denoting approval to publish biographical information relative to the production of the Tennessee Blue Book.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon publication of the Tennessee Blue Book
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Files are maintained in the office of the Secretary of State and may be destroyed five years after publication of the Tennessee Blue Book.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2180
Record Location: 312 Rosa L. Parks Avenue 8th Floor
File Arrangement: Chronologically and Alphabetically
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2000 - present
Annual Accumulation: 1 cu. ft.
Current Volume: 3 cu. ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 20
Past Year: 20
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive: 5
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Cody Ryan York
Job Title: Director of Publications
Address 1: 312 Rosa L. Parks Avenue
Address 2: 8th floor
City: Nashville
Zip: 37243
Phone: 615-741-2650
Email: Cody.York@tn.gov
Agency: Secretary of State
Agency Head: Tre Hargett
Director:
Allotment Code: 30501
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 10-06-2016 No recommended changes
Tennessee State Libary and Archives: 10-07-2016 No recommended changes.
Comptroller Audit Review: 2016-10-07 We have reviewed RDA 1700 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-10-2016 Thank you.
RMD Director Recomendations: 10-18-2016 RDA 1700 is a request to revise an RDA. The retention period will change from two years to five years and the format will be paper. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1700.
Signed Form Received: 2016-10-18
PRC Meeting Date: 11-03-2016
PRC Comments: PRC approves RDA 1700
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
371 1700 2013-10-04 Approved
2179 1700 2016-11-03 Approved