| Worksheet ID: |
2139 |
| Record Location: |
511 Union Street, Suite 600
Nashville, TN 37219 |
| File Arrangement: |
Numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Microform: Other |
| Date Range: |
2004 to Current |
| Annual Accumulation: |
4 cubic feet / 7,000 megabytes |
| Current Volume: |
70 cubic feet / 70,000 megabytes |
| Record Value: |
Fiscal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
4580 |
| Past Year: |
55 |
| 2 - 5 Years: |
275 |
| Over 5 Years:
|
600 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Original of all documentation is kept by the AOC. Copies of some documents are sent to the Division of Accounts for payment. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
5 years |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
N/A |
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Tennessee Indigent Expense System |
| IT-ABC Number: |
|
| Hardware Description: |
Standalone HP Server, Windows Server 2008-R2 |
| Software Description: |
.Net Windows Application using an Oracle DB |
| System Location: |
Administrative Office of the Courts Data Center 511 Union Street,5th Floor
Nashville, TN 37219 |
| Backup Procedures: |
Employing Veritas Netbackup data is backed up on the following schedule: complete backups occur on Fridays, differential backups are run Monday through Thursday, each week. Back up data is stored on EMC Data Domain disc storage. Data is replicated to remote second Data Domain nightly. |
| Disaster Recovery: |
Sufficient hardware and virtual capacity exists in both locations in order to redeploy stored data and permit continuity of operations in accordance with our disaster recovery plan. |
| Data Migration Description: |
TIES data resides in an Oracle database and will be migrated, as needed, to other environments by the Administrative Office of the Courts Database Administration staff using Data Pump Export and Import. |
| Metadata Description: |
1,179 total fields for Indigent Claim data. Critical data elements include master_doc_id, doc_number, county_id, court_type_id, doc_type_id, status_id, submitter_id, judge_id,received_date, disposition_date, delete_flg, audit_adj_flg, fee_schedule_used, image_accepted_flg, demographic_paid, date_filed, batch_hist_id, vendor_demographic_id, batch_file_batch_date, vendor_number, voucher_number, amt_paid, adjusted_amount, line_header_id, line_audit_adj_amount, line_audit_adj_reason, approved_costs, adjusted_to_atty, is_extended_complex_flg, item_date, in_court_hours, out_court_hours, in_court_rate, out_court_rate, is_overclaim_flg, adjust_in_court, adjust_out_court, on_hold_flg, tca_section_id, tca_class_id, auditor_case_type, notice_death_flg. |
