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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11205
Database ID: 2134
Record Series Title: Tennessee Business Enterprises (TBE) Blind Vending Facility Manager Files
Record Series Abstract: Files contain a signed Instrument of Facility Assignment (IOFA) Agreement, Proof of Liability Insurance, Signed Acknowledgement of Initial Inventory, Equipment Inventory List, Annual Merchandise Inventory, BE-5 Reports, Current Facility Site Forms, Cleanliness Inspection Report, Current Annual Plan, Completed Semi-annual checklist, I-9 Form, Proof of Blindness Report, Code of Ethics, Letter for driving with bioptics; and any other financial summary, correspondence or information that pertains to the blind vending facility Manager.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Files are cut off when the Manager of a blind vending facility becomes inactive.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are maintained while the blind vending facility Manager is active. When the Manager becomes inactive retain for an additional 5 years then destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2135
Record Location: TDHS Rehabilitation Services, Tennessee Business Enterprises (TBE) Regional Offices and TDHS State Office
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1980 - Current
Annual Accumulation: 5 Cubic Feet
Current Volume: 50 Cubic Feet
Record Value: Administrative, Fiscal, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 700
Past Year: 200
2 - 5 Years: 150
Over 5 Years: 100
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: U.S Department of Education, U.S. Department of Health & Human Services, U.S. Department of Labor
Essential Record: Yes - Original
Essential Record Stored: TDHS Rehabilitation Services, Tennessee Business Enterprises (TBE) Regional Offices and TDHS State Office
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: T.C.A. 49-11-613. Confidentiality of Records, T.C.A. 71-4-401, TDHS Rules 1240-6-10, 34 CFR 395, 29 CFR 526.5, 20 CFR 107
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: T.C.A. 49-11-613. Confidentiality of Records, T.C.A. 71-4-401, TDHS Rules 1240-6-10, 34 CFR 395, 29 CFR 526.5, 20 CFR 107
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
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Contact Information
Contact Name: Karen Maclin-Barber
Job Title: Records Liaison
Address 1: Citizens Plaza Building, 3rd FL.
Address 2: 400 Deaderick Street
City: Nashville
Zip: 37243
Phone: 615-253-1195
Email: karen.maclin-barber@tn.gov
Agency: Dept. of Human Services
Agency Head: Commissioner Danielle Barnes
Director: Pennye Neal
Allotment Code: 345.00
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 02-09-2017 No recommended changes.
Tennessee State Libary and Archives: 02-09-2017 No recommended changes.
Comptroller Audit Review: 2017-02-13 We have reviewed RDA 11205 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 02-14-2017 No recommended changes.
RMD Director Recomendations: 02-16-2017 RDA 11205 is a request for a new RDA. The retention period will be five years and destroy. the format will be paper. Recommend approval of request to create RDA 11205.
Signed Form Received: 2017-02-15
PRC Meeting Date: 03-28-2017
PRC Comments: PRC approves RDA 11205
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2134 11205 2017-03-28 Approved