| Worksheet ID: |
2133 |
| Record Location: |
11th Floor, TN Tower
|
| File Arrangement: |
Alphabetical/Numerical |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Paper/Electronic/Film |
| Date Range: |
1975-current |
| Annual Accumulation: |
1 cubic foot, will begin electronic storage July 2016 |
| Current Volume: |
1 cubic foot ,will begin electronic storage July 2016 |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
30 |
| Past Year: |
90 |
| 2 - 5 Years: |
50 |
| Over 5 Years:
|
10 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Environmental Protection Agency |
| Essential Record: |
|
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Other |
| Media Recommendation Other: |
Microfilm and electronic |
| Agency Retention: |
Permanent |
| Agency Retention - Years Active: |
5 years |
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Convert to Microfilm |
| Legal Citation: |
NARA Disposal Authority EPA Records Schedule 1047 Item A and Item B |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
OIR Oracle Network Attached Storage System: ag0319006uf012 |
| IT-ABC Number: |
|
| Hardware Description: |
Sun Storage 7410 NAS
|
| Software Description: |
2011.04.24.9.0., 1-1.46. Operating System: Solaris 11. Expected to use DOC, DOCX, XLS, XLX. Will utilize PDF and TIFF file formats for permanent retention. |
| System Location: |
901 5th Ave. N., Nashville, TN 37243
|
| Backup Procedures: |
31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshot, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
|
| Disaster Recovery: |
OIR follows industry standard disaster recovery procedures. Full procedures are available wit the Office of Information Resources.
|
| Data Migration Description: |
OIR maintains and migrates data according to system updates, upgrades and re;acement standards per industry standards. Full procedures are available with the Office of Informaton Resources.
|
| Metadata Description: |
Standard NTFS metadata for files. Name, Item type, Date created, Date Modified, Date Accessed, Size, Attributes and Owner
|
