| Worksheet ID: |
2122 |
| Record Location: |
The records are stored in DCS Records Rooms in the various offices across the state. The records are maintained in the county of venue where the family receives service. |
| File Arrangement: |
ALPHABETICAL (LAST NAME, FIRST NAME) |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Paper: Other |
| Date Range: |
October 2010 to current |
| Annual Accumulation: |
Estimated average of 2600 cu ft per year |
| Current Volume: |
9300 cu ft |
| Record Value: |
Fiscal, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
8 |
| Past Year: |
2 |
| 2 - 5 Years: |
1 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
|
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Child Protection Agencies in other states have a right to these records in accordance with TCA 37-5-107 |
| Essential Record: |
No |
| Essential Record Stored: |
Portions of these records can be reproduced in the event of a disaster so they are not classified as Essential. |
| Essential Record Media Type: |
|
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 37-2-408 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
18 years from the youngest child\'s DOB or 7 years from date of closure whichever is longer. |
| Agency Retention - Years Active: |
1yr |
| Agency Retention - Years Inactive: |
17 |
| Records Center Retention Period: |
18yrs |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA37-2-408, US Code Title 42, COA RPM 6.02 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
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| IT-ABC Number: |
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| Hardware Description: |
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| Software Description: |
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| System Location: |
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| Backup Procedures: |
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| Disaster Recovery: |
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| Data Migration Description: |
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| Metadata Description: |
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