| Worksheet ID: |
2114 |
| Record Location: |
312 Rosa L. Parks Avenue, TN Tower, 24th Floor. |
| File Arrangement: |
Numerical |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2012 to Current |
| Annual Accumulation: |
Paper: 16 cu.ft.
Electronic: 60 GB |
| Current Volume: |
Paper: 82 cu.ft.
Electronic: 300 GB |
| Record Value: |
Administrative |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
10 |
| Past Year: |
5 |
| 2 - 5 Years: |
4 |
| Over 5 Years:
|
2 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
TN Tower 24th Floor. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 |
| Agency Retention - Years Active: |
0 |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
5 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
System : (A) Maintain/Work Order ; System: (B) 360Facility |
| IT-ABC Number: |
None |
| Hardware Description: |
System : (A) Maintain databases are hosted on three (3) Windows SQL servers.
System: (B)VMWare ESXi, Dell physical servers, EMC storage, Cisco Networking. |
| Software Description: |
System: (A) Windows SQL Server 2008 R2 SP2 Enterprise Edition.
System: (B)360Facility is used to identify and automate the unique preventive, corrective and predictive maintenance needs for corporate structures for effective online facility management. |
| System Location: |
System: (A) Primary - Lisle, IL
Recovery – Sterling, VA.
System: (B) Rackspace ORD Data Center-Primary, Rackspace DFW Data Center-Secondary
|
| Backup Procedures: |
System: (A) Incremental backups are performed nightly, and full backups are performed weekly. Backups are transferred daily to a JLL-managed co-location facility located ~700 miles away from the primary data center.
System: (B) Daily full backups of the database(s) are conducted. Backups are kept on disk for 14 days, and on tape for 30 days offsite. |
| Disaster Recovery: |
System: (A) Disaster Recovery:
All mission-critical technology infrastructure systems and business applications have documented disaster recovery solutions. Business critical systems are hosted in the primary data center, and have recovery plans for their restoration at the firm’s data center recovery sites. All mission-critical systems and infrastructure services have pre-staged recovery resources in place in the data center recovery site. All critical system data is backed up and replicated daily to the recovery data center.
System: (B) The solution comes with a complete disaster recovery environment for rapid recoverability of production. Virtual machines (applications) are replicated to the disaster recovery site, and databases are log shipped to DR. Disk backups can be pulled from DFW datacenter via VPN tunnel. This process is managed through a managed hosting provider, with an SLA to begin recovery from backups within 15 minutes of Accruent’s request.
|
| Data Migration Description: |
Vendor contract has a full data migration available upon request. |
| Metadata Description: |
File Name, File Type, and File Date. |
