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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 10203
Database ID: 2107
Record Series Title: No Child Left Behind (NCLB) Grant Records
Record Series Abstract: Records include but not limited to Consolidated application for No Child Left Behind (NCLB) funds. NCLB discretionary grants records. NCLB comparability report. NCLB monitoring records. Local consolidated application for federal funding-NCLB. School systems provide information to receive funds under no child left behind. Grants records include budgets, descriptions of services and assurances. Comparability report, monitoring records include ed-5091 (comprehensive and high priority school/s monitoring instruments). Local consolidated application for federal funding records consist of the ed-3055.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon termination or expiration of the grant award.
Total Retention: 7 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are to be kept on-site for two (2) years after the date at which the grant award terminates. The records are then to be transferred to the State Records Center and kept for five (5) additional years, then destroyed by State approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2109
Record Location: 710 James Robertson Pkwy, Andrew Johnson Tower. Nashville, TN
File Arrangement: numeric
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2012-Current
Annual Accumulation: 1 cu. ft.
Current Volume: 8 cu. ft.
Record Value: Administrative, Fiscal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 1
Past Year: 12
2 - 5 Years: 28
Over 5 Years: 60
Data Update Frequency: Yearly
Information Shared Outside of State: Yes
If Shared, List Agencies: US Department of Education
Essential Record: TRUE
Essential Record Stored: 710 James Robertson Pkwy.Andrew Johnson Tower, Nashville TN Richards & Richards
Essential Record Media Type: Paper
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 7 years
Agency Retention - Years Active:
Agency Retention - Years Inactive: 2 years
Records Center Retention Period: 5 years
Final Disposition after Retention Expires: Destroy
Legal Citation: NCLB LAW 2001; CFR Title 34 Section 80.42
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Rasheeda Washington
Job Title: Executive Director of Operations and Facilities
Address 1: 710 James Robertson Parkway
Address 2: 10th Floor, Andrew Johnson Tower
City: Nashville
Zip: 37243
Phone: 615-532-9477
Email: Rasheeda.Washington@tn.gov
Agency: Dept. of Education
Agency Head: Candice McQueen
Director: Eve Carney
Allotment Code: 33101
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 03-24-2016 Please clarify retention end action and disposition. Update: Agency indicated the retention is to be seven years and destroy.
Tennessee State Libary and Archives: 03-24-2016 TSLA concurs in RMD comment - disposition of permanent conflicts with 7 year retention.
Comptroller Audit Review: 2016-03-30 Audit concurs with RMD comments.
Agency: 04-27-2016 Education agrees, no recommended changes.
RMD Director Recomendations: 05-13-2016 RDA 10203 is a request to revise an RDA. The retention period will change from five years to seven years and the format will be paper. Recommend approval of request to revise RDA 10203.
Signed Form Received: 2016-05-10
PRC Meeting Date: 06-22-2016
PRC Comments: PRC approves RDA 10203
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1467 10203 2015-10-13 Approved
2107 10203 2016-06-22 Approved