| Worksheet ID: |
2106 |
| Record Location: |
STREAM Energy, 312 Rosa L. Parks Avenue, William R. Snodgrass, TN. Tower, 37243 |
| File Arrangement: |
Building Name |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
FY 2016 to Current |
| Annual Accumulation: |
1Gb |
| Current Volume: |
150 Mb |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
20 |
| Past Year: |
240 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
U.S. Department of Energy |
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
7 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
ag0319006wf525 - (All shared drives are backed up in this manner) |
| IT-ABC Number: |
None |
| Hardware Description: |
Solaris 10 Master Server |
| Software Description: |
Netbackup 6.5.6 backup software |
| System Location: |
Data Center North-Primary, Data Center South for secondary (copy 2 for ag0319006wf525) |
| Backup Procedures: |
Backup is conducted everyday. Full backup on Friday, Incremental backups Saturday - Thursday Data Domain disk Storage is the backup media. All backups are on disk for 30 days and duplicated between the two data centers. Once a month around the last weekend of the month on a Friday the Full backup is vaulted to tape which is an LT04 tape. Media servers that backup ag0319006wf525 are Linux Red Hat. We use data domain 890 and the second copy to a data domain 890 for backups and a L700 storage tek tape library for offsite storage on Monthly backups. |
| Disaster Recovery: |
Backup media is stored at Iron Mountain "Restore" process is via a Help Desk Ticket. If its older than 30 days we will have to recall a case from iron mountain for the next business day. If the restore is an emergency, then we will submit an emergency delivery from Iron Mountain. An emergency delivery can take up to 3 hrs by contract. The cost for an emergency run is $150.00 |
| Data Migration Description: |
The Energy records will be created electronically and placed into a separate, controlled folder on the DGS STREAM share drive. The folder will be restricted and will be backed up on a regular basis. The electronic version of the files will be accessible and maintained by the staff. The staff will follow internal procedures in creation, access and modification of the electronic records. Upon completion of each project the electronic version of the Energy Files will be retained for the above mentioned retention period, then destroyed. |
| Metadata Description: |
The data sets related to Energy Files are, but not limited to Excel, Word, Text, PDF Images, MS Project Files, pictures, Image files (TIFF, DWG etc.) and email exports. Any electronic file that is relevant to the Energy Files will be stored in the folder structure. |
