Department Home | Records Management Home | RDA List

Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2972
Database ID: 2100
Record Series Title: Inspectional Services Bureau Case Files (Result: Sustained or Inconclusive)
Record Series Abstract: This record series contains, but not limited to: evidence accumulated and narrative produced during during investigations for claims that have been officially "Sustained" or deemed "Inconclusive". The record series includes: Administrative Investigations (AD); Citizen Complaints (CC) Department Pursuits (DP); Departmental Crashes (DC); Firearms Discharge (FD); Use of Force (UF).
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon Employee Under Investigation Leaving the Department
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency ten (10) years after employee under investigation leaves the department then destroyed by state approved methods after retention ends.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2102
Record Location: William R. Snodgrass Building; 25th Floor, TN Department of Safety offices
File Arrangement: Numeric & Other (Division/District)
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1929 - current
Annual Accumulation: 10 Cu. ft.
Current Volume: 68 Cu.ft
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 40
Past Year: 20
2 - 5 Years: 6
Over 5 Years: 6
Data Update Frequency: Weekly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: William R. Snodgrass Building; 25th Floor, TN Department of Safety offices
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 10 years
Agency Retention - Years Active:
Agency Retention - Years Inactive: 10 years
Records Center Retention Period: NA
Final Disposition after Retention Expires: Destroy
Legal Citation: General Order 216-1 and 216-2
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Jill Kellogg
Job Title: Records Officer
Address 1: 1150 Foster Ave
Address 2:
City: Nashville
Zip: 37243
Phone: 615-743-4964
Email: jill.kellogg@tn.gov
Agency: Dept. of Safety
Agency Head: Bill Gibbons
Director:
Allotment Code: 34900
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 05-12-2016 No recommended changes.
Tennessee State Libary and Archives: 05-18-2016 No recommended changes.
Comptroller Audit Review: 2016-05-15 We have reviewed RDA 2972 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 05-18-2016 Thank you.
RMD Director Recomendations: 05-19-2016 RDA 2972 is a request to revise an RDA. The retention period will remain ten years and the format will be paper. The Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2972.
Signed Form Received: 2016-05-19
PRC Meeting Date: 06-22-2016
PRC Comments: PRC approves RDA 2972
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1166 2972 2013-03-13 Approved
2100 2972 2016-06-22 Approved
2583 2972 0000-00-00 Pending
2609 2972 2019-11-12 Approved