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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11149
Database ID: 2085
Record Series Title: Special Services Information Requests
Record Series Abstract: Unemployment verification requests, 1099-G tax information, benefit history, check history and decision letters.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The record is generated upon receipt of a request for verification. Once the request has been addressed, records are cut off calendar year. The requests are retained in paper form in a filing drawer for the duration of the retention period. Once the retention period has ended, the requests are destroyed in compliance with state standards for the destruction of confidential information.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2089
Record Location: 220 French Landing Drive, Nashville, TN 37243
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2013-Current
Annual Accumulation: 5.0 cu ft
Current Volume: 4.5 cu ft
Record Value: Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 3
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: Yes
Confidential Legal Citation: T.C.A. § 50-7-701
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 0 years
Final Disposition after Retention Expires: Destroy
Legal Citation: T.C.A. § 50-7-701
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Sharon Coleman
Job Title: ASA 3
Address 1: 220 French Landing Drive
Address 2: Floor 2-B
City: Nashville
Zip: 37243
Phone: 615-741-2430
Email: sharon.coleman@tn.gov
Agency: Dept. of Labor & Workforce Development
Agency Head: Burns Phillips
Director: Carl Attkisson
Allotment Code: 33720
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 01-07-2016 No recommended changes.
Tennessee State Libary and Archives: 01-07-2016 No recommended changes.
Comptroller Audit Review: 2016-01-07 We have reviewed RDA ID 2085 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 01-08-2016 No comments
RMD Director Recomendations: 02-11-2016 RDA 11149 is a request for a new RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request to create RDA 11149.
Signed Form Received: 2016-02-10
PRC Meeting Date: 02-25-2016
PRC Comments: PRC approves RDA 11149.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2085 11149 2016-02-25 Approved