Department Home | Records Management Home | RDA List

Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11148
Database ID: 2084
Record Series Title: Employment Security (E.S.) Legal Data Requests
Record Series Abstract: Subpoenas and data requests for the production of unemployment compensation files (including appeals hearing audio) and an Affidavit of Records Custodian Certifying Records which may be requested by claimants, employers, third parties and/or their authorized representatives. Requests are also accepted when they are made by Public Officials and Contractors for employer reported wages and information in connection with an official investigation which are necessary in the performance of the recipient’s official duties. Requests of this nature are disclosed pursuant to the Open Records Act, T.C.A. § 50-7-701 and 20 CFR Part 603.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The record is generated upon receipt of a request for information. Once request has been addressed, records are cut off calendar year. Records are filed in paper form and retained for the duration of the retention period in a filing drawer. The requests are destroyed in compliance with state standards for the destruction of confidential information.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2088
Record Location: 220 French Landing Drive, Nashville, TN 37243
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2013- Current
Annual Accumulation: 2.25 cu ft
Current Volume: 3.75 cu ft
Record Value: Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 1
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Federal DOL & Public Officials in Federal, State and Local Agencies
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: Yes
Confidential Legal Citation: T.C.A. § 50-7-701 & 20 CFR Part 603.4
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: T.C.A. § 50-7-701 & 20 CFR Part 603
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Sharon Coleman
Job Title: ASA 3
Address 1: 220 French Landing Drive
Address 2: Floor 2-B
City: Nashville
Zip: 37243
Phone: 615-741-2430
Email: sharon.coleman@tn.gov
Agency: Dept. of Labor & Workforce Development
Agency Head: Burns Phillips
Director: Carl Attkisson
Allotment Code: 33720
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 01-07-2016 No recommended changes.
Tennessee State Libary and Archives: 01-07-2016 No recommended changes.
Comptroller Audit Review: 2016-01-07 We have reviewed RDA ID 2084 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 01-08-2016 No comments
RMD Director Recomendations: 02-11-2016 RDA 11148 is a request for a new RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request to create RDA 11148.
Signed Form Received: 2016-02-10
PRC Meeting Date: 02-25-2016
PRC Comments: PRC approves RDA 11148.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2084 11148 2016-02-25 Approved