| Worksheet ID: |
2051 |
| Record Location: |
Scanned images and data are maintained in State Data Center North and State Data Center South. |
| File Arrangement: |
Document Locator Number assigned in TN-BEAR. |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Electronic: Sconpreadsheet/Database |
| Date Range: |
October 2015 - Current |
| Annual Accumulation: |
2 gb |
| Current Volume: |
6 gb |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
5 |
| Past Year: |
5 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
5 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Original Record is issued to the person being served.
Original Certified Mail return receipt card is returned to the court.
If the summons in unable to be served because the mail is refused or returned undelivered, all documents are returned to the court. |
| Essential Record Media Type: |
Paper |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Permanent |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Tennessee Business Entity & Annual Reporting System (TN-BEAR) |
| IT-ABC Number: |
|
| Hardware Description: |
HP SAN/NAS, HP DL Servers, Microsoft Virtual Server, VMWare Virtual Server |
| Software Description: |
Microsoft .NET, Microsoft SQL Server, Microsoft Windows Server MSIIS |
| System Location: |
7th Floor, W R Snodgrass Tower, Secretary of State Server Room |
| Backup Procedures: |
Incremental backup daily, full weekly backup, full monthly backup (all to tape). Backup tapes sent off to Iron Mountain, Nashville, TN. |
| Disaster Recovery: |
Images are stored on two separate servers, one in the State Data Center North and the other in the State Data Center South. In the event of one server failure, we have high availability that fails over to the other server. |
| Data Migration Description: |
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division. |
| Metadata Description: |
Content Subject, Date Created, Format and Content Size |
