| Worksheet ID: |
2050 |
| Record Location: |
COT / Office of State and Local Finance 425 5th Ave N, 4th Floor Nashville, TN 37243 |
| File Arrangement: |
By Board and by Date |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1979-Current |
| Annual Accumulation: |
3 Cu.Ft. (paper), 2 GB (Electronic) |
| Current Volume: |
120 Cu. Ft. (paper), 5.5 GB (Electronic) |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
3 |
| Past Year: |
24 |
| 2 - 5 Years: |
18 |
| Over 5 Years:
|
12 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Federal Agencies, i.e. IRS, SEC, MSRB; Investment Entities, Open Records to TN Residents |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Office of State & Local Finance, COT, Cordell Hull Building, Nashville, TN (Paper & Electronic) |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
|
| Media Recommendation Other: |
|
| Agency Retention: |
6 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
6 years |
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
IRS Code section 6001 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
ECM (Electronic Content Manager), Sharepoint, Enterprise Filenet/Windows Server 2008 R-2/ OSLF-COT H Drive |
| IT-ABC Number: |
|
| Hardware Description: |
Windows Server 2008 R2-SQL Server 2008 R2SP2 |
| Software Description: |
Enterprise Filenet 4.5; IBM Filenet P8 Platform |
| System Location: |
Department of the Comptroller / OIR Data Centers |
| Backup Procedures: |
Standard, file level back-up services. Full backups completed weekly with daily incremental backups |
| Disaster Recovery: |
OIR maintained and Supported |
| Data Migration Description: |
OIR maintained and supported |
| Metadata Description: |
Each document has an assoicate object name and document class indexes. |
