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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11108
Database ID: 2036
Record Series Title: Legal Investigative Files
Record Series Abstract: Records include but not limited to: LEGAL FILES AND QUALITY ASSURANCE COMPLAINTS/INCIDENTS.LETTERS AND REPORTS ABOUT THE INVESTIGATION. THIS INCLUDES A COMPLAINT SUMMARY FORM IN A TABLE FORMAT AND A COMPLAINT CASE SHEET WITH ALL THE DETAILS OF THE ISSUE.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon closure of case.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are generated in paper format. After retention period records are destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2038
Record Location: 502 Deaderick St. Nashville, TN 37243
File Arrangement: By Case Number
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2011 to current
Annual Accumulation: 1/4 cubic feet
Current Volume: 1 cubic feet
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 50
Past Year: 10
2 - 5 Years: 5
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive: 5 years
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Janet Lamb
Job Title: Lawyer
Address 1: Andrew Jackson Building, 9th Floor
Address 2: 502 Deaderick Street
City: Nashville, TN
Zip: 37243
Phone: 615-253-3634
Email: Janet.lamb@tn.gov
Agency: TN Commission on Aging and Disability
Agency Head: Jim Shulman
Director: Kathy Zamata
Allotment Code: 31602
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-04-2015 No recommended changes.
Tennessee State Libary and Archives: 06-04-2015 No recommended changes.
Comptroller Audit Review: 2015-06-08 We have reviewed RDA 11108 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-08-2015 Thank you.
RMD Director Recomendations: 06-09-2015 RDA 11108 is a request for a new RDA. The retention period will be five years and the format paper. This RDA will allow for the retirement of RDAs 10055 & 3007. Recommend approval of RDA 11108.
Signed Form Received: 2015-06-09
PRC Meeting Date: 06-23-2015
PRC Comments: PRC approves RDA 11108.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2036 11108 2015-06-23 Approved