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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11129
Database ID: 2031
Record Series Title: Continuing Education Units Course Instructor Applications
Record Series Abstract: Records are maintained by the Strategic Learning Solutions Division of the TN Department of Human Resources, and consist of the following: applications by individuals/companies seeking certification for training programs for Continuing Education Units (CEU) for state employees; résumés of instructors; list of training program objectives; training materials and handouts; description of evaluation methodology; agenda for training program;
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain: NA
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency for 10 years; then destroy by state-approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2033
Record Location: 312 Rosa L. Parks Blvd., TN Tower-17th Floor; Strategic Learning Solutions (SLS) office, Nashville, TN 37243
File Arrangement: Chronological
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1986-present
Annual Accumulation: 2 cubic feet
Current Volume: 36 cubic feet
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 10
Past Year: 5
2 - 5 Years: 2
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies: NA
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 10 Years
Agency Retention - Years Active: 10 Years
Agency Retention - Years Inactive: N/A
Records Center Retention Period: N/A
Final Disposition after Retention Expires: Destroy
Legal Citation: No
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Sharon Buwalda
Job Title: Administrative Assistant, TN Dept of Human Resources
Address 1: 505 Deaderick Street James K. Polk Building
Address 2:
City: Nashville
Zip: 37243-0635
Phone: 615-741-4157
Email: sharon.buwalda@tn.gov
Agency: Dept. of Human Resources
Agency Head: Rebecca Hunter
Director: Steve Brown, DOHR Director of Records Management
Allotment Code: 31901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-17-2015 No recommended changes.
Tennessee State Libary and Archives: 09-17-2015 No recommended changes.
Comptroller Audit Review: 2015-09-17 We have reviewed RDA 11129 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-26-2015 Oversight in editing. Disposition notes should state 30 years also.
RMD Director Recomendations: 09-19-2015 RDA 11129 is a request to create a new RDA. The retention period will be ten years. The format requested is paper. Checked with agency they meant to write ten years in their comments. Recommend approval of request to create RDA 11129.
Signed Form Received: 2015-09-18
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 11129.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2031 11129 2015-10-13 Approved