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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11128
Database ID: 2030
Record Series Title: Strategic Learning Solutions Division Training Course Cover Sheets and Rosters
Record Series Abstract: Record series consists of training course cover sheets, rosters of training attendees, and related items. These records are no longer generated, maintained, or utilized by the agency. The agency requests that the retention be set to zero (0) so these records may be destroyed.
Record Series Active: No
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency zero (5) years; then destroy by state-approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2032
Record Location: 312 Rosa L. Parks Blvd., TN Tower-17th Floor; Strategic Learning Solutions (SLS) office, Nashville, TN 37243
File Arrangement: Chronological
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1997-2010
Annual Accumulation: This record series is no longer generated.
Current Volume: 22 Cubic Feet
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 5
Agency Retention - Years Active: 0
Agency Retention - Years Inactive: n/a
Records Center Retention Period: n/a
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Sharon Buwalda
Job Title: Administrative Assistant
Address 1: 505 Deaderick Street James K. Polk Building
Address 2:
City: Nashville
Zip: 37243-0635
Phone: 615-741-4157
Email: sharon.buwalda@tn.gov
Agency: Dept. of Human Resources
Agency Head: Rebecca Hunter
Director: Steve Brown, DOHR Director of Records Management
Allotment Code: 31901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-06-2015 Please explain reasoning of Permanent end action and notation of destruction in Record Series Abstract. Recommend 5 years retention period for records still in existence.
Tennessee State Libary and Archives: 08-06-2015 TSLA concurs in RMD comment.
Comptroller Audit Review: 2015-08-10 Audit concurs with RMD comments.
Agency: 08-20-2015 All paper version of these records are already beyond 5 years and since 2009 when Edison came on board this data has been captured electronically. We are merely creating this RDA to properly destroy the outdated records and then I\'ll request a cancelation of this RDA.
RMD Director Recomendations: 09-19-2015 RDA 11128 is a request for a new RDA. The retention period requested is for zero years and destroy. The format is paper. The RDA is being created for records discovered to be in existence but that never had an RDA created. Agency needs to create an RDA to legally destroy these records which are no longer of value. Records have not been generated since 2009. I believe the retention period should still be five years to reflect that these were properly maintained for that period even without an RDA. Recommend approval of request for new RDA 11128 with the following changes: Retention End Action - Destroy Disposition Notes- maintain in agency for five years and then destroy by state approved methods. Agency Retention- five years
Signed Form Received: 2015-09-18
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 11128 with following changes: Retention End Action - Destroy Disposition Notes- maintain in agency for five years and then destroy by state approved methods. Agency Retention- five years
PRC Action: Approved with Changes
RDA History
ID RDA PRC Reviewed PRC Action
2030 11128 2015-10-13 Approved with Changes