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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11123
Database ID: 2024
Record Series Title: Veteran Bypass Letters
Record Series Abstract: Then T.E.A.M. Act (Tennessee Excellence in Accountability Management Act) requires state agencies to interview all eligible veterans for a given position in state employment. This record series includes the bypass letters the Department of Human Resources receives and maintains from agencies when a non-veteran is selected for a state position over a veteran.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 7 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency 7 years; then destroy by state-approved methods. By law the plaintiff has 5 years to file a lawsuit in reference to this.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2026
Record Location: 312 Rosa L. Parks Blvd., TN Tower-17th Floor; Agency Resource Center (ARC) file room, Nashville, TN 37243
File Arrangement: Alpha-Chronological
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2001-present
Annual Accumulation: 1 cubic foot
Current Volume: 9 cubic feet
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 30
Past Year: 10
2 - 5 Years: 5
Over 5 Years: 1
Data Update Frequency: Weekly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 505 Deaderick Street, Nashville, TN James K Polk Bldg, 2nd floor
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: T.C.A. 8-30-307
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 7 years
Agency Retention - Years Active: 7 years
Agency Retention - Years Inactive: n/a
Records Center Retention Period: n/a
Final Disposition after Retention Expires: Destroy
Legal Citation: T.C.A 8-30-307
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
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Software Description:
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Backup Procedures:
Disaster Recovery:
Data Migration Description:
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Contact Information
Contact Name: Sheila Marchman
Job Title: Director of Technical Services, TN Dept of Human Resources
Address 1: James K. Polk Bldg - 2nd Floor
Address 2:
City: Nashville
Zip: 37243-0635
Phone: 615-741-2087
Email: sheila.marchman@tn.gov
Agency: Dept. of Human Resources
Agency Head: Rebecca Hunter
Director: Steve Brown
Allotment Code: 31901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-17-2015 No recommended changes.
Tennessee State Libary and Archives: 09-17-2015 No recommended changes.
Comptroller Audit Review: 2015-09-17 We have reviewed RDA 11123 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-20-2015 Oversight. We do understand and treat these records under the confidential umbrella.
RMD Director Recomendations: 09-19-2015 RDA 11123 is a request to create a new RDA. The retention period will be seven years. The format requested is paper. The records is confidential as per T.C.A. 8-30-307. Recommend approval of request to create RDA 11123.
Signed Form Received: 2015-09-18
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 11123.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2024 11123 2015-10-13 Approved