| Worksheet ID: |
2022 |
| Record Location: |
State of Tennessee North Data Center and State of Tennessee South Data Center. |
| File Arrangement: |
Document Locator Number assigned in TN-BEAR. |
| Media Format Generated: |
Both |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
March 2011 to Current |
| Annual Accumulation: |
1 Gb |
| Current Volume: |
8.6 Gb |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
5 |
| Past Year: |
5 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
5 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Duplicate |
| Essential Record Stored: |
Original Record is returned to the customer. Copies maintained in TN-BEAR database. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 50-6-915 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Permanent |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
TCA 50-6-915 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Tennessee Business Entity & Annual Reporting System (TN-BEAR) |
| IT-ABC Number: |
|
| Hardware Description: |
HP SAN/NAS, HP DL Servers |
| Software Description: |
TN-Bear System, Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server |
| System Location: |
TN Tower, 7th Floor Server Room – Replicated to Secretary of State Disaster Recovery Site; State Data Center North and State Data Center South. |
| Backup Procedures: |
Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault. |
| Disaster Recovery: |
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain |
| Data Migration Description: |
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division. |
| Metadata Description: |
(Varies according to individual RDA should include Content Subject, Date Created, Format and Content Size) |
