| Worksheet ID: |
2021 |
| Record Location: |
Bond is maintained at 312 Rosa L. Parks Ave. - 6th Floor. Nashville, TN 37243. Electronic copies of applications are maintained in State of Tennessee Data Center North and State of Tennessee Data Center South. |
| File Arrangement: |
Document Locator Number assigned in TN-BEAR. |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Electronic: Sconpreadsheet/Database |
| Date Range: |
July 2014 to Current |
| Annual Accumulation: |
Less than .5 cu. ft.; 300 kb |
| Current Volume: |
Less than .5 cu. ft.; 1 mb |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
5 |
| Past Year: |
5 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
5 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Original Record is returned to the customer.
Copies maintained in TN-BEAR database.
Original bond stored at 6th floor, TN-Tower. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Permanent |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Tennessee Business Entity & Annual Reporting System (TN-BEAR) |
| IT-ABC Number: |
|
| Hardware Description: |
HP SAN/NAS, HP DL Servers |
| Software Description: |
TN-Bear System, Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server |
| System Location: |
TN Tower, 7th Floor Server Room – Replicated to Secretary of State Disaster Recovery Site; State Data Center North and State Data Center South. |
| Backup Procedures: |
Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault. |
| Disaster Recovery: |
Images are stored on two separate servers, one in the State Data Center North and the other in the State Data Center South. In the event of one server failure, we have high availability that fails over to the other server. |
| Data Migration Description: |
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division. |
| Metadata Description: |
Content Subject, Date Created, Format and Content Size |
