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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11136
Database ID: 2017
Record Series Title: Step II Appeal Records
Record Series Abstract: Record series includes: all Step II appeals documents which may include: letters to employee/agency acknowledging receipt of Step II appeal, documentation provided by employee/agency for review including: disciplinary letter, Step I appeal form, Step I decision letter, and any other relevant documentation; Step II decision letters are also included in this record series. Justification for the recommended retention period- Once Step II decision letters are issued, if the discipline involves a suspension of 3 days or more, a demotion, or a dismissal, an employee may file an appeal with the Board of Appeals (which is Step III in the appeals process). Depending on the outcome at Step III, an employee or agency may move forward with filing with Chancery Court. Records need to be retained to allow for resolution of process.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: After resolution of appeal
Total Retention: 7 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency for seven (7) years; then destroy by state-approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2019
Record Location: 312 Rosa L. Parks Blvd., TN Tower-16th Floor; Office of General Council (OGC) office, Nashville, TN 37243
File Arrangement: Alpha-Numeric
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2012 to present
Annual Accumulation: Paper: 5 cubic feet;
Current Volume: Paper: 15 cubic feet;
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 30
Past Year: 10
2 - 5 Years: 5
Over 5 Years: 0
Data Update Frequency: Weekly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 505 Deaderick Street Nashville, TN, James K. Polk Building 1st Floor; and on agency servers
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 7 years
Agency Retention - Years Active: 7 years
Agency Retention - Years Inactive: NA
Records Center Retention Period: NA
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Brigitte Tubbs-Jones
Job Title: Director of Legal Services
Address 1: 505 Deaderick Street James K. Polk Building
Address 2:
City: Nashville
Zip: 37243-0635
Phone: 615-532-8853
Email: brigitte.tubbs-jones@tn.gov
Agency: Dept. of Human Resources
Agency Head: Rebecca Hunter
Director: Steve Brown
Allotment Code: 31901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 01-28-2016 No recommended changes.
Tennessee State Libary and Archives: 02-01-2016 No recommended changes.
Comptroller Audit Review: 2016-02-01 We have reviewed RDA 11136 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 02-02-2016 Record series includes: all Step II appeals documents which may include: letters to employee/agency acknowledging receipt of Step II appeal, documentation provided by employee/agency for review including: disciplinary letter, Step I appeal form, Step I decision letter, and any other relevant documentation; Step II decision letters are also included in this record series. Justification for the recommended retention period- Once Step II decision letters are issued, if the discipline involves a suspension of 3 days or more, a demotion, or a dismissal, an employee may file an appeal with the Board of Appeals (which is Step III in the appeals process). Depending on the outcome at Step III, an employee or agency may move forward with filing with Chancery Court. Records need to be retained to allow for resolution of process.
RMD Director Recomendations: 02-03-2016 RDA 11136 is a request for a new RDA. The retention period will be seven years and the format will be paper. Recommend approval of request to create RDA 11136.
Signed Form Received: 2016-02-02
PRC Meeting Date: 02-25-2016
PRC Comments: PRC approves RDA 11136.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2017 11136 2016-02-25 Approved