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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11120
Database ID: 2016
Record Series Title: Employee Mediation Program Records
Record Series Abstract: The records kept are any and all original emails, conversation notes and any other action that was taken during the mediation process.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency for five (5) years; then destroy by state-approved methods. This is guided by 42 U.S.C 1983. Records are not referred as cases since that indicates a legal process which it is not.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2018
Record Location: 312 Rosa L. Parks Blvd., TN Tower-16th Floor; Office of General Council (OGC) office, Nashville, TN 37243
File Arrangement: Alphabetical by surname
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2013-Present
Annual Accumulation: 2 cubic feet
Current Volume: 4 cubic feet
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 30
Past Year: 30
2 - 5 Years: 15
Over 5 Years: 0
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 505 Deaderick Street James K. Polk Building; Nashville, TN. 1st floor file room
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 5 years
Agency Retention - Years Inactive: N/A
Records Center Retention Period: N/A
Final Disposition after Retention Expires: Destroy
Legal Citation: 42 U.S.C 1983.
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Melanie Grainger
Job Title: Mediation Program Coordinator
Address 1: 505 Deaderick Street James K. Polk Building
Address 2:
City: Nashville
Zip: 37243-0635
Phone: 615-253-4741
Email: melanie.grainger@tn.gov
Agency: Dept. of Human Resources
Agency Head: Rebecca Hunter
Director: Steve Brown
Allotment Code: 31901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-17-2015 No recommended changes.
Tennessee State Libary and Archives: 09-17-2015 No recommended changes.
Comptroller Audit Review: 2015-09-17 We have reviewed RDA 11120 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-20-2015 The records kept are any and all original emails, conversation notes and any other action that was taken during the mediation process. We don\'t refer to them as cases since that indicates a legal process which it is not. We refer to the file as Record of Mediation Discussion. The 5 years is what we determined would be a solid amount of retention for such a process.
RMD Director Recomendations: 09-23-2015 RDA 11120 is a request for a new RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request for new RDA 11120 with the following changes: Legal Citation 42 U.S.C 1983.
Signed Form Received: 2015-09-18
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 11120 with the following changes: Legal Citation 42 U.S.C 1983.
PRC Action: Approved with Changes
RDA History
ID RDA PRC Reviewed PRC Action
2016 11120 2015-10-13 Approved with Changes