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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11119
Database ID: 2015
Record Series Title: Class-Comp Plans, Job Specifications, and Exams Records
Record Series Abstract: Records include: Class Comp Plans which contain job analysis and studies for minimum qualifications standards for positions; job specifications and related records; records of the former Exams Division which include: written tests, job applicant rating guidelines, minimum qualifications for positions, and studies generated by the Exams Division (Note: the Exams Division no longer exists as of 2012 and the former division's records are now maintained and utilized by Class-Comp Division);
Record Series Active: No
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 25 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency for twenty-five (25) years; then destroy by state-approved methods. This will retire in 2028.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2017
Record Location: 312 Rosa L. Parks Blvd., TN Tower-17th Floor; Agency Resource Center (ARC) file room, Nashville, TN 37243
File Arrangement: Alpha-Numeric
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1975 to present
Annual Accumulation: Paper: 0 cubic feet (Paper records are no longer generated, but DOHR still maintains paper records in its current volume) Electronic: Less than 1 Gigabyte
Current Volume: Paper: 136 cubic feet
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 2
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 505 Deaderick Street, Nashville, TN - James K. Polk Building - 1st and 2nd floor file room; agency servers
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 25 years
Agency Retention - Years Active: 25 years
Agency Retention - Years Inactive: N/A
Records Center Retention Period: N/A
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Deanie White
Job Title: Interim Director Classification & Compensation
Address 1: 505 Deaderick Street James K. Polk Building, 2nd Floor
Address 2:
City: Nashville
Zip: 37243-0635
Phone: 615-741-5539
Email: deanie.white@tn.gov
Agency: Dept. of Human Resources
Agency Head: Rebecca Hunter
Director: Steve Brown
Allotment Code: 31901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-17-2015 No recommended changes.
Tennessee State Libary and Archives: 09-17-2015 No recommended changes.
Comptroller Audit Review: 2015-09-17 We have reviewed RDA 11119 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-20-2015 After further investigation and talking to the owners of the records series, these are all kept in paper version and no longer generated since 2012. No electronic version so migration description and metadata not required.
RMD Director Recomendations: 09-19-2015 RDA 11119 is a request to create a new RDA. The retention period will be twenty-five years. The format requested is paper. This record series is inactive and will be eligible to be retired in the year 2038. Recommend approval of request to create RDA 11119 with the following changes: Media Format Stored- Paper Electronic Inventory Section - Delete section as the records are only in Paper format.
Signed Form Received: 2015-09-18
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 11119 with the following changes: Media Format Stored- Paper Electronic Inventory Section - Delete section as the records are only in Paper format.
PRC Action: Approved with Changes
RDA History
ID RDA PRC Reviewed PRC Action
2015 11119 2015-10-13 Approved with Changes