| Worksheet ID: |
1993 |
| Record Location: |
Andrew Jackson Building, 13th floor |
| File Arrangement: |
numeric |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
1990s to current |
| Annual Accumulation: |
40 Megabyte electronic |
| Current Volume: |
10 Gigabyte electronic |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
30 |
| Past Year: |
0 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Documentation is shared with the regulatory agency and consultants (for example, SEC, CFTC, exchanges). |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Essential record is stored in agency database; counterparties and custodians may retain copies. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 8-37-104(a)(10)(C) (Private equity investments) |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10 years |
| Agency Retention - Years Active: |
10 years |
| Agency Retention - Years Inactive: |
0 years |
| Records Center Retention Period: |
N/A |
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
N/A |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
QED |
| IT-ABC Number: |
|
| Hardware Description: |
The QED system is currently running on a Unix / Solaris 10 system and has a proprietary vendor controlled database structure. |
| Software Description: |
The QED system is currently running on a Unix / Solaris 10 system. |
| System Location: |
The QED system production servers are located at OIR Datacenter South. |
| Backup Procedures: |
Full system backup exists at Treasury's DR site at Peak 10. |
| Disaster Recovery: |
Detailed DR procedures for ImageNow QED are located in the Treasury Recovery Planner. The DR recovery procedure is a prioritized process of enabling critical and essential applications first and then continuing through the priority list to less significant applications. Disaster Recovery begins with the utilization of the Treasury's Peak 10 site for both operations and data. If both OIR’s South Data Center and Treasury's Peak 10 are out of operation, new operations will begin by acquiring appropriate hardware and software from a third party supplier, and restoring data from the offline tape backups stored with the current vendor: Iron Mountain Incorporated. |
| Data Migration Description: |
Data Migration will occur when support for the existing file format moves from Current to Twilight or Obsolete, or when software or hardware systems changes require the movement of RDA electronic data from a specified format to a different file format. Annual reviews will be conducted by the Treasury Records Officer and the Treasury IT Staff. In the event of system upgrade or replacements, plans will be created and executed to migrate all data and documents to the new platform. |
| Metadata Description: |
The QED database contains portfolio and accounting records for all securities held or managed by the Department of Treasury. Records include, but are not limited to, descriptions and transaction histories of securities. This data is in a vendor proprietary data containing 5 GB of data. Data is located at OIR Datacenter South. |
