Department Home | Records Management Home | RDA List

Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11075
Database ID: 1977
Record Series Title: Training Academy Applicant Files
Record Series Abstract: Training Academy Applicant information such as application for Tennessee Bureau of Investigation (TBI) training academies. These include, but are not limited to TBI Citizen's Academy, TBI State Academy, and TBI Leadership Academy.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Files are to be cut off at the end of each calendar year, then maintained by agency for 5 years, then destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1978
Record Location: Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216 Training Division
File Arrangement: Academy Type, Year, Last Name of Applicant
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2011 - Current
Annual Accumulation: .5 cubic foot
Current Volume: 3 cubic foot
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Electronic
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Cheryl Cain
Job Title: Accreditation Manager
Address 1: 901 R.S. Gass Blvd.
Address 2:
City: Nashville
Zip: 37216
Phone: 615-744-4032
Email: cheryl.cain@tn.gov
Agency: TN Bureau of Investigation
Agency Head: David B. Rausch
Director: Lori Edmunds
Allotment Code: 34800
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 04-11-2019 No recommended changes.
Tennessee State Libary and Archives: 04-17-2019 No recommended changes.
Comptroller Audit Review: 2019-04-17 We have reviewed RDA 11075 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 04-22-2019 Agency concurs.
RMD Director Recomendations: 04-23-2019 RDA 11075 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request to create RDA 11075.
Signed Form Received: 2019-04-23
PRC Meeting Date: 05-22-2019
PRC Comments: PRC approves RDA 11075
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1977 11075 2019-05-22 Approved