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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11073
Database ID: 1976
Record Series Title: Radiation Exposure Records
Record Series Abstract: Records related to license holder compliance including; Radiation exposure reports, employee data, nuclear gauge film badge reports, hazmat certification documents, and radiation safety program audit checklists.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: After nuclear license expires.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: After cutoff: Paper records will be stored in agency for five years. Then Records will be destroyed by State approved method.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1977
Record Location: TDOT Nuclear Gauge Shop 6601 Centennial Blvd Nashville, TN 37209
File Arrangement: Alpha Numeric
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1979 to current
Annual Accumulation: 2 cu. ft.
Current Volume: 10 cu. ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 2
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: cfr 00400-20-05.134
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Erin Brake
Job Title: Records Coordinator
Address 1: 6601 Centennial Blvd.
Address 2:
City: Nashville
Zip: 37209
Phone: 615-350-4116
Email: Erin.Brake@tn.gov
Agency: Dept. of Transportation
Agency Head: Clay Bright
Director: Brian Egan
Allotment Code: 403.20
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-30-2014 No recommended changes.
Tennessee State Libary and Archives: 10-30-2014 No recommended changes.
Comptroller Audit Review: 2014-11-04 We have reviewed RDA 11073 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 11-05-2014 No recommended changes.
RMD Director Recomendations: 11-07-2014 RDA 11073 is a request for a new RDA. The records series will be retained for five years after the nuclear license expires. The record will be kept in paper format. Recommend approval of RDA 11073.
Signed Form Received: 2014-11-06
PRC Meeting Date: 12-02-2014
PRC Comments: RDA 11073 is approved by PRC.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1976 11073 2014-12-02 Approved
2620 11073 0000-00-00 Pending