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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11074
Database ID: 1969
Record Series Title: Economic Growth Access Database
Record Series Abstract: Economic growth database utilized to produce reports on economic growth of Tennessee businesses. Data is vital for analyzing growth trends in the state, identifying foreign-owned and automotive partners driving job creation in the state, and for reviewing growth across the state.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: Maintaining all economic growth data is vital for evaluating economic growth trends of TN businesses, particularly those in the automotive industry and foreign-owned operations. In 2013 ECD Research's growth data was highlighted by the Brookings Institute in their TN Automotive Industry "Drive" report that showcased TN's job creation in the automotive industry from 1980 (Nissan Smyrna plant announcement) until the present. Without the key historical job creation data in the Economic Growth Database, a lot of this key economic analysis cannot be performed. Once this RDA is approved, this data base will be copied to a delimited text file for a backup to a highly confident format. This will be continually done every calendar year as well. Records are maintained electronically on the Economic Growth Access Database permanently in agency.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1969
Record Location: 312 Rosa L Parks Avenue, TN Tower, 26th Floor
File Arrangement: Numeric
Media Format Generated: Electronic
Media Format Stored: Electronic: Sconpreadsheet/Database
Date Range: January, 1980 to Current
Annual Accumulation: 1 MB
Current Volume: 33 MB
Record Value: Administrative, Historic
Audit Requirements: State
Reference Frequency:
Current Year per Month: 40
Past Year: 40
2 - 5 Years: 30
Over 5 Years: 30
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Chambers of Commerce, Local ED Partners, Brookings Institute
Essential Record: Yes - Original
Essential Record Stored: Microsoft File Server located at the State of Tennessee Data Center
Essential Record Media Type: Electronic
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: Permanent
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Migrate to Electronic Data
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: Microsoft File Server ECD Research Shared Drive
IT-ABC Number:
Hardware Description: Microsoft File Server running in a VMware virtual server environment
Software Description: Microsoft Access Database
System Location: Microsoft File Server located at the State of Tennessee Data Center
Backup Procedures: Nightly incremental back up, weekly full back up on Friday night, monthly full backup on last Friday of the month. Magnetic tape, and the tapes are stored off-site at Iron Mountain back up storage facility. Once this RDA is approved, this data base will be copied to a delimited text file for a backup to a highly confident format. This will be continually done every calendar year as well.
Disaster Recovery: If data becomes lost or corrupted, a RFS will be submitted to OIR requesting a data restoration from the backup tapes containing the lost or corrupted data to its original location on the file server.
Data Migration Description: All Microsoft Office and SQL database products allow for data files to be automatically upgraded to new version of software by opening and choosing to convert files on the first open with the new software versions.
Metadata Description: Economic Growth MS Access DB, Perpetual Retention Period, .mdb
Contact Information
Contact Name: Kathy Diane Jenkins
Job Title: Records Officer
Address 1: 312 Rosa L. Parks Avenue
Address 2: 23rd Floor
City: Nashville
Zip: 37243
Phone: 615/532-1712
Email: kathy.jenkins@tn.gov
Agency: Dept. of Economic and Community Development
Agency Head: Bill Hagerty
Director: Sally Haar
Allotment Code: 3300105220
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-23-2014 No recommended changes.
Tennessee State Libary and Archives: 10-23-2014 No recommended changes.
Comptroller Audit Review: 2014-10-24 We have reviewed RDA 11074 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-24-2014 No recommended changes.
RMD Director Recomendations: 11-04-2014 RDA 11074 is a request for a new RDA. The retention period will be permanent in electronic form. Recommend approval of RDA 11074.
Signed Form Received: 2014-11-04
PRC Meeting Date: 12-02-2014
PRC Comments: RDA 11074 is approved by PRC.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1969 11074 2014-12-02 Approved