Worksheet ID: |
1969 |
Record Location: |
312 Rosa L Parks Avenue, TN Tower, 26th Floor |
File Arrangement: |
Numeric |
Media Format Generated: |
Electronic |
Media Format Stored: |
Electronic: Sconpreadsheet/Database |
Date Range: |
January, 1980 to Current |
Annual Accumulation: |
1 MB |
Current Volume: |
33 MB |
Record Value: |
Administrative, Historic |
Audit Requirements: |
State |
Reference Frequency: |
Current Year per Month: |
40 |
Past Year: |
40 |
2 - 5 Years: |
30 |
Over 5 Years:
|
30 |
|
Data Update Frequency: |
Daily |
Information Shared Outside of State: |
Yes |
If Shared, List Agencies: |
Chambers of Commerce, Local ED Partners, Brookings Institute |
Essential Record: |
Yes - Original |
Essential Record Stored: |
Microsoft File Server located at the State of Tennessee Data Center |
Essential Record Media Type: |
Electronic |
Confidential: |
No |
Confidential Legal Citation: |
|
Media Recommendation: |
Current Format |
Media Recommendation Other: |
|
Agency Retention: |
Permanent |
Agency Retention - Years Active: |
|
Agency Retention - Years Inactive: |
|
Records Center Retention Period: |
|
Final Disposition after Retention Expires: |
Migrate to Electronic Data |
Legal Citation: |
|
Record Sample: |
No Sample |
Legal Documentation: |
No Legal Documentation |
Electronic Records Plan Inventory |
System Name: |
Microsoft File Server ECD Research Shared Drive |
IT-ABC Number: |
|
Hardware Description: |
Microsoft File Server running in a VMware virtual server environment |
Software Description: |
Microsoft Access Database
|
System Location: |
Microsoft File Server located at the State of Tennessee Data Center |
Backup Procedures: |
Nightly incremental back up, weekly full back up on Friday night, monthly full backup on last Friday of the month. Magnetic tape, and the tapes are stored off-site at Iron Mountain back up storage facility. Once this RDA is approved, this data base will be copied to a delimited text file for a backup to a highly confident format. This will be continually done every calendar year as well. |
Disaster Recovery: |
If data becomes lost or corrupted, a RFS will be submitted to OIR requesting a data restoration from the backup tapes containing the lost or corrupted data to its original location on the file server. |
Data Migration Description: |
All Microsoft Office and SQL database products allow for data files to be automatically upgraded to new version of software by opening and choosing to convert files on the first open with the new software versions. |
Metadata Description: |
Economic Growth MS Access DB, Perpetual Retention Period, .mdb |