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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11111
Database ID: 1960
Record Series Title: Responsible Vendor files
Record Series Abstract: Contains applications (AB-0089, AB-0090, AB-0091) necessary to participate in the Responsible Vendor Program and to receive a TABC Responsible Vendor permit.Records pertain but not limited to the above documents
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Expiration of license, or closure of license, whichever is later.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are generated and stored in paper format after the closure or expiration of license. Records are to be kept 5 years after cut off then destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1935
Record Location: 500 James Robertson Parkway, 3rd Floor, Nashville, TN 37243
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2007-Present
Annual Accumulation: 2 cubic feet
Current Volume: 14 cubic feet
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 0
Agency Retention - Years Inactive: 5
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: None
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Lisa Whittaker
Job Title: Procurement Officer 2
Address 1: 500 James Robertson Pkwy
Address 2: 3rd Floor
City: Nashville
Zip: 37243
Phone: 615-741-7556
Email: lisa.whittaker@tn.gov
Agency: Alcoholic Beverage Commission
Agency Head: Keith Bell
Director: Keith Bell
Allotment Code: 31603
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-14-2015 No recommended changes.
Tennessee State Libary and Archives: 05-14-2015 No recommended changes.
Comptroller Audit Review: 2015-05-14 We have reviewed RDA 11111 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-15-2015 No comments
RMD Director Recomendations: 09-15-2015 RDA 11111 is a request for a new RDA. The retention period will be five years and then destroy. The format will be paper. Recommend approval of RDA 11111.
Signed Form Received: 2015-06-18
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 11111.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1960 11111 2015-10-13 Approved
2292 11111 0000-00-00 Pending
2296 11111 2017-09-07 Approved