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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11062
Database ID: 1950
Record Series Title: Laboratory Case Files- Capital, Homicide, and Rape Cases
Record Series Abstract: This record series includes, but is not limited to requests for examination, examination/analysis of specimens, charts, notes, and other information submitted by Forensic Scientist/ Analyst.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Cut off for laboratory case files that are capital cases, homicides, or rapes will be after verification that the case is fully adjudicated and no other claims or appeals in this case may be filed.
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: The files are to be cut off after verification that the case is fully adjudicated and no other claims or appeals in the case may be filed. Then they are to be permanently kept by the agency. TCA 10-7-504
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1926
Record Location: Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
File Arrangement: Numeric
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1951 to current
Annual Accumulation: 2 cubic feet
Current Volume: 300 cubic feet
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State: Yes
If Shared, List Agencies: Information is shared through submitting agency and the District Attorney General's Office.
Essential Record: Yes - Original
Essential Record Stored: Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: 10-7-504
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: Permanent
Agency Retention - Years Active: 0
Agency Retention - Years Inactive: Permanent
Records Center Retention Period:
Final Disposition after Retention Expires:
Legal Citation: Tenn. Code Ann. § 40-2-101, Tenn. Code Ann. § 10-7-504,
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
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Software Description:
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Backup Procedures:
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Contact Information
Contact Name: Amber Young
Job Title: ASA III
Address 1: 901 R.S. Gass Blvd.
Address 2:
City: Nashville
Zip: 37216
Phone: 615-744-4084
Email: amber.young@tn.gov
Agency: TN Bureau of Investigation
Agency Head: Mark Gwyn
Director: Jason Locke
Allotment Code: 34800
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-10-2017 No recommended changes.
Tennessee State Libary and Archives: 08-10-2017 No recommended changes.
Comptroller Audit Review: 2017-08-10 We have reviewed RDA 11062 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-14-2017 Agency Concurs
RMD Director Recomendations: 08-23-2017 RDA 11062 is a request to create an RDA. The retention period will be Permanent and the format will be Paper. Records will be kept by agency due to the requirements of potential investigations and confidentiality required. Recommend approval of request to create RDA 11062.
Signed Form Received: 2017-08-22
PRC Meeting Date: 09-07-2017
PRC Comments: PRC approves RDA 11062.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1950 11062 2017-09-07 Approved