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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11055
Database ID: 1939
Record Series Title: Governor's Extradition Request
Record Series Abstract: Charging documents (e.g. indictment, warrants); records pertaining to identification of inmate; extradition application documents
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: At the end of applicable governors tenure in office.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: After cutoff, maintain in agency for five (5) year; then destroy by state-approved method.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1914
Record Location: General Services Warehouse
File Arrangement: Alpha-chronological
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1998 to present
Annual Accumulation: 2 cu ft
Current Volume: 32 cu ft
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 2
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency: Weekly
Information Shared Outside of State: Yes
If Shared, List Agencies: Information is shared with officials from other states who either facilitate or participate in the extradition process, such as: attorneys general, county officials, sheriffs departments, etc.
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: Yes
Confidential Legal Citation: TCA 10-7-504(8)
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: Five (5) years. Active for the first year and inactive for the subsequent four years.
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Joyce O. Carmichael
Job Title: Director of Records Management
Address 1: 320 6 TH AVENUE, NORTH, 2nd Floor
Address 2: RACHEL JACKSON BUILDING
City: NASHVILLE
Zip: 37243
Phone: 615-253-8012
Email: Joyce.Carmichael@tn.gov
Agency: Dept. of Correction
Agency Head: DERRICK D. SCHOFIELD
Director: Julian P. Davis
Allotment Code: 32901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-14-2015 No recommended changes.
Tennessee State Libary and Archives: 05-14-2015 No recommended changes.
Comptroller Audit Review: 2015-05-14 We have reviewed RDA 11055 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 05-14-2015 We Concur.
RMD Director Recomendations: 06-09-2015 RDA 11055 is a request for a new RDA. The retention period will be five years and destroy and the format will be paper. Recommend approval of RDA 11055.
Signed Form Received: 2015-06-09
PRC Meeting Date: 06-23-2015
PRC Comments: PRC approves RDA 11055.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1939 11055 2015-06-23 Approved